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Position Classification Description

Position Class Code / Title: Y0019 / Asst Sports Facil/Events Coord
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 07

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Assists in the management, scheduling, and administration of event operations at University intercollegiate sports facilities, to include University Arena (the Pit), the football stadium, and the baseball, softball, tennis, track and field, and volleyball venues.

Duties and Responsibilities

  1. Prepares, coordinates, and/or assists in the preparation of sports venues for game, tournament, and other special event operations.
  2. Assists in the coordination of maintenance and safety for events at sports facilities, to include scheduling of on-call security staff and scheduling and oversight of cleanup crews.
  3. Maintains schedules for sports venues, using an internet-based scheduling system; responds to internal and external requests for the use of venues and incorporates into schedules.
  4. Prepares and maintains administrative documentation with respect to events in sports facilities, to include preparation of post-game reports.
  5. Processes and documents purchasing, accounts payable, and other related transactions, using the University's automated financial system.
  6. Coordinates game operations for specified intercollegiate sports events, as directed.
  7. Provides general assistance to management and to the Coordinator, Sports Facilities/Events with respect to day-to-day operations, as requested.
  8. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of planning and scheduling techniques.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of Intercollegiate Athletic Division I game operations.
  • Records maintenance skills.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of special events, concerts, and various state high school tournaments.
  • Ability to complete moderately complex administrative paperwork.
  • Knowledge of NCAA tournament procedures and operational requirements.
  • Organizing and coordinating skills.

Conditions of Employment

  • Compliance with all NCAA rules and regulations is required in this position.

Working Conditions and Physical Effort

  • Work involves considerable exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or wokring with radiation.
  • Moderate physical activity. Requires occasional lifting, pushing, or pulling of objects up to 35 pounds.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017