Position Classification Description

Position Class Code / Title: X1019 / Security Assistant
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 07

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under direct supervision, provides administrative support for the security functions of a research center, institute, or satellite location. Duties may include issuance and maintenance of access cards and keys, supervision of security and/or clerical support staff, monitoring of alarm systems, preparation of clearance forms, and maintenance of security documents and other data in either hard copy or computerized formats.

Duties and Responsibilities

  1. Processes the acquisition of security clearances and coordinates the return of security badges.
  2. Processes visitor requests for access to high security facilities.
  3. Issues card key access and office keys to individuals as appropriate.
  4. Monitors intrusion detection alarms.
  5. Schedules security training sessions.
  6. Maintains database records and hardcopy files including those used to track safety and security data.
  7. Provides clerical and/or accounting support to the unit, as appropriate to the position, including typing and data entry of contributions and billings; receives, records, deposits, and tracks revenues.
  8. Prepares and maintains classified documents in either hard copy or computerized formats.
  9. May supervise lower graded staff and/or student employees.
  10. Serves as Campus Security Authority as outlined by the Clery Act.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of cash management principles and/or procedures.
  • Knowledge of relevant security clearance procedures and protocols.
  • Knowledge of routine fiscal management procedures and documentation as pertaining to public institutions.
  • Records maintenance skills.
  • Ability to prepare routine administrative paperwork.
  • Organizing and coordinating skills.
  • Skill in utilizing building security and lock systems and procedures.
  • Skill in the use of computerized spreadsheet, relational database, and word processing software.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017