Position Classification Description

Position Class Code / Title: V5003 / Preventive Maintenance Coord
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Develops and coordinates the implementation and administration of a schedule of planned, preventive, and predictive maintenance for equipment, machinery, tools or buildings. Reviews manufacturer's service manuals, and records of maintenance problems to determine optimum frequency of preventive maintenance (PM). Studies production and operation schedules and confers with other staff and other maintenance supervisors to determine when planned maintenance will least interfere with the operation of the establishment. Estimates costs of personnel, parts, and supplies to be used during scheduled maintenance.

Duties and Responsibilities

  1. Develops and maintains a functional computerized preventive maintenance program, utilizing industry standards;oversees all facets of the program, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  2. Utilizes computerized systems to input PM orders and track status and/or completion.
  3. Develops and maintains required parts list per each piece of equipment.
  4. Coordinates/streamlines installation and/or repairs of equipment using computerized system.
  5. Implements and maintains thermo graphic PM program, to include training in the use of thermo graphic (infrared) equipment.
  6. Develops and maintains reports including efficiency reports relating to hours and dollars, Area PM percentage, deferred PM reports, and equipment renewal/replacement reports.
  7. Develops and maintains a task code library, adding new tasks as needed.
  8. Performs random checks of PM for equipment handled by external contractors to ensure reliability and quality of work.
  9. Independently works with managers in coordinating and scheduling maintenance programs in various areas of the university.
  10. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects to assist in accomplishment of established goals.
  11. Maintains records of planned and completed maintenance.
  12. May develop and coordinate plans for reconstruction or installation of new equipment, machinery, or buildings.
  13. May direct and coordinate activities of maintenance staff.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of personal computers and related software applications.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to establish, implement, and maintain operating goals and objectives.
  • Records maintenance skills to include database development and management.
  • Skill in the analysis and re-engineering of systems, processes, and procedures.
  • Skill in the use of computers and databases.
  • Ability to develop, evaluate, and edit the content, structure, and format of a range of written materials.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Skill in developing policy and procedure documentation.
  • Advanced verbal and written communication skills.
  • Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
  • Project management and leadership skills.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Working Conditions and Physical Effort

  • Moderate physical activity. Requires occasional lifting of up to 15 lbs. or transferring of objects up to 30 lbs, kneeling and reaching.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017