Summary

Manages the delivery of automotive/equipment maintenance and associated university fleet services of approximately 800 vehicles. Maintains a positive cash flow for all services. Manages technical and support staff personnel. Administers work in compliance with collective bargaining contracts.

Duties and Responsibilities

1. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations. Participates in development, implementation and maintenance of organizational unit policies, objectives, short- and long-range planning and projects to support the same.
2. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
3. Oversees activities of contractors, vendor personnel, and suppliers; Monitors contracts for compliance and controls costs; monitors general expenditures of unit; performs quality control inspections to ensure adherence to contract specifications and industry standards.
4. Directs and coordinates fleet operations and scheduling to ensure availability of vehicles and equipment. Assures a positive cash flow condition in both rental vehicles and fleet operations. Obtains, quantifies, and reports condition of fleet usage and needs according to accepted practices, standards, and methods.
5. Evaluates preventive maintenance programs; modifies programs to increase efficiency and effectiveness.
6. Participates in the development and implementation of university-wide safety programs and associated strategies and policies to support long-term success.
7. Develops annual operating budgets and provides fiscal direction to the unit. Assures organizational unit provides financially responsible service to university department users.
8. Assists in the development and operation of a computerized maintenance management system.
9. Manages automotive parts inventory program, including purchasing, distribution, and accounting functions; and operation of motor vehicle repair, service, and temporary storage facilities.
10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 10 years of experience that is directly related to the duties and responsibilities specified. Certification/Licensure: Master ASE Certification
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Knowledge of automotive trade repairs and maintenance.
• Knowledge of federal, state, and local codes and ordinances pertinent to automotive and maintenance area.
• Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
• Knowledge of customer service standards and procedures.
• Knowledge of employee development and performance management skills; and faculty and/or staff hiring procedures. Knowledge of contract documents and specifications.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to foster a cooperative work environment.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to communicate effectively, both orally and in writing.
• Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
• Ability to analyze budgetary expenditures for compliance with approved budget.
• Ability to develop, implement, and enforce safety programs and protocols.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in the use of computers, preferably in a PC, Windows-based operating environment.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Conditions of Employment

• Possession of a valid New Mexico driver's license is a requirement for this job.
• Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
• Must maintain certification and/or licensure status.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
• Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 12/05/2021