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Position Classification Description

Position Class Code / Title: Q5002 / Utilities Coordinator
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general supervision, provides coordination of construction and special projects as they pertain to the Utilities Division of the Physical Plant Department. Ensures that project needs are met without compromising the reliability of the Campus' utility system. Provides a point of interface between the Utilities Division and other areas of the Physical Plant Department, Office of Capital Projects, Planning and Campus Development, and other campus community organizations.

Duties and Responsibilities

  1. Provides coordination between the Utilities Division, other areas of the Physical Plant Department, Office of Capital Projects, and Planning and Campus Development to ensure continuous and optimum operation of utilities during the execution of construction projects on campus.
  2. Serves as primary point of contact between the Utilities Division and other campus constituencies regarding day-to-day coordination of construction projects, and associated problem identification, resolution, and follow up.
  3. Coordinates or assists in the coordination of project planning, designing, and procurement processes; oversees and/or assists in the preparation of project plans, construction bid documents, and specifications within the Utilities Division, as assigned by management.
  4. Prepares or assists in the preparation of requests for proposal, project approvals, and other related documents for review.
  5. Reviews project documentation from consultants for compliance with all relevant regulations, codes, guidelines, and policies.
  6. Coordinates the work of outside contractors on Utility Division projects.
  7. Coordinates Utilities Division maintenance as part of a team response; troubleshoots utilities problems as appropriate.
  8. Advises and communicates with campus constituencies regarding scheduled and unscheduled utilities outages.
  9. Provides support for computerized maintenance management systems.
  10. Follows and promotes continuous improvement of divisional performance, and of safety and environmental policies and procedures.
  11. Maintains maintenance management documentation on equipment, drawings, and reference manuals.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Organizing and coordinating skills.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Records maintenance skills.
  • Knowledge of federal, state, and local construction regulations and codes applicable to structural facilities/utilities design and construction.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Ability to foster effective working relationships within a team environment.
  • Ability to maintain quality and safety standards.
  • Knowledge and understanding of utilities operations and standards as applied to a large-scale public facility.
  • Skill in the use of personal computers and related software applications.
  • Skill in the use of scheduling and budgeting software.
  • Knowledge of computerized maintenance management principles as related to supplies, equipment, and/or services ordering and inventory control.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Must pass a pre-employment criminal background check.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.

Working Conditions and Physical Effort

  • Work involves considerable exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Light physical effort. Requires handling of average-weight objects up to 10 pounds or some standing or walking. Effort applies to no more than two (2) hours per day.
  • Work environment involves exposure to potentially dangerous materials and situations that require following extensive safety precautions and may include the use of protective equipment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017