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Position Classification Description

Position Class Code / Title: P0008 / PPD Planning Officer
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under limited supervision, provides strategic planning and guidance in the development, coordination, and implementation of physical plant capital renewal and modernization projects across the University. Researches, identifies, and assesses campus-wide of capital renewal and deferred maintenance needs, and works with Facilities Planning and senior PPD management to develop integrated renewal project priority listings. Programs distribution of State funding for building renewal and replacement., and creates short- and long-term strategic plans, as appropriate.

Duties and Responsibilities

  1. Identifies and participates in the evaluation of facility infrastructure renewal projects designed to sustain the University's capital building inventory; oversees selection and programming of restoration projects required to address routine physical depreciation.
  2. Interacts with department and University senior management to ensure that the planning, programming, and presentation of the University's capital renewal needs are coordinated with the institution's broader capital agenda and legislative presentation strategy.
  3. Leads the development of department-wide and campus-wide renewal and modernization projects; guides consulting engineers and architects in determining construction approaches and methods most appropriate to meeting strategic objectives.
  4. Coordinates the administration of construction project development and programming designed to clear the University's backlog of capital renewal requirements; provides plans and estimates for addressing new renovation challenges as they arise.
  5. Manages and coordinates the development of intra-departmental processes designed to ensure that the integrated facility renewal and modernization needs of the University's various academic departments and staff agencies are integrated into PPD's annual capital plans.
  6. Advises Physical Plant and Facility Planning senior staff on strategies to maximize reduction in backlogs for campus facility renovations by creating synergy between State appropriations, University discretionary spending, and project plans for new construction and/or expansion.
  7. Leads and coordinates the creation of the Physical Plant Department's Annual Minor Capital Proposal; for projects requiring exceptional resources, develops project plans, justification, and cost estimates for integration into the University's 5-year plan and presentation to the Commission on Higher Education.
  8. Researches and incorporates the latest advancements in construction materials and methods into the design of University facilities; ensures that new construction specifications optimize facility life-cycle costs.
  9. Develops and implements programs to facilitate interdisciplinary and interdepartmental support within the University for continuous improvement in the planning, programming, and project execution activities necessary to sustain the University's capital portfolio.
  10. Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
  11. Represents the Physical Plant Department in joint planning activities with other internal agencies that share campus facility management responsibilities.
  12. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree in Engineering or Architecture; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to lead, guide, coordinate, and facilitate strategic planning processes.
  • Knowledge of all aspects of building design and construction, to include architectural, mechanical, and electrical systems, and their related renewal costs.
  • Knowledge of space allocation practices and principles.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to provide professional leadership and guidance to professionals, paraprofessionals, and/or lay persons in area of expertise.
  • Knowledge of construction management, project management, and all codes and regulations pertaining to construction.
  • Knowledge and understanding of computerized facility management systems, applications, and tools.
  • Ability to prepare comprehensive and detailed life-cycle cost reports and engineering assessments.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Advanced verbal and written communication skills.
  • Ability to analyze complex problems, interpret operational needs, and develop integrated, creative solutions.
  • Knowledge of building engineering audit techniques, and ability to interpret results.
  • Ability to perform building inspections and/or approve installations.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017