Position Classification Description

Position Class Code / Title: O5012 / Coord,Special Activities
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Coordinates support services for general campus events and special activities. Performs and oversees clerical, and day-to-day public liaison functions associated with special activities. May work outside standard business hours.

Duties and Responsibilities

  1. Coordinates the maintenance of grounds furniture, and equipment, to ensure optimum functionality; identifies, assesses, and resolves usage issues.
  2. Provides on-site coordination and consultation including problem-solving, decision-making, and interacting with vendors and members of the campus community.
  3. May hire, train, lead, and/or supervise event support staff, student employees, volunteers and/or interns.
  4. Serves as the liaison for the coordination of special activities.
  5. Schedules space usage, controls key issuance and building security; prepares calendars and maintains records.
  6. Oversees events held at facility; interacts with caterers, and/or auxiliary staff as appropriate to the specific event.
  7. Coordinates the installation, removal, and relocation of University property such as outdoor tables, chairs, trash cans, recycle cans, bike racks, and outdoor signage.
  8. Performs a variety of semi-skilled and/or skilled work in the maintenance, repair, alteration, and construction of University grounds, facilities, and equipment, to include carpentry, painting, maintenance, and graffiti removal tasks.
  9. Inspects lab equipment for requests for relocation or removal; makes recommendations on services needed before an item can be moved.
  10. Provides technical support and troubleshooting of various equipment.
  11. Operates forklifts, scissor lifts, boom lifts, and other light mechanical equipment as required.
  12. Oversees equipment and supplies for special activities and events; maintains inventory.
  13. Maintains usage and maintenance records.
  14. May perform a variety of administrative functions, including data management and correspondence.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Know graffiti removal standards, methods, and common practices, to include the campus posting policy.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in the use of personal computers and related software applications.
  • Strong interpersonal skills, flexibility, and customer service orientation.
  • Knowledge of event coordination.
  • Ability to coordinate and organize meetings and/or special events.
  • Ability to schedule events and/or facilities usage.
  • Ability to analyze and solve problems.
  • Ability to lead and train staff.
  • Ability to read and interpret computer-generated and hand-drawn diagrams.
  • Knowledge of procurement rules and regulations.
  • Organizing and coordinating skills.
  • Knowledge of the operational and maintenance characteristics of a range of electronic office equipment.
  • Clerical and basic office skills.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Must pass a pre-employment criminal background check.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • Ability to work outside of normal working hours as needed.

Working Conditions and Physical Effort

  • Work involves considerable exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Extensive physical activity. Requires strenuous physical work; heavy lifting, pushing, or pulling required of objects over 50 pounds.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 02/01/2023