Position Classification Description

Position Class Code / Title: O0008 / Receiving Clerk
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 05

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Performs various receiving tasks. Unloads packages, verifies and inspects materials received are as ordered and routes incoming items to appropriate departments/locations.

Duties and Responsibilities

  1. Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment; may process return shipments from customers.
  2. Sorts, counts, packages, labels, insures, unpacks, and/or logs inventory which is shipped or received.
  3. Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.
  4. Delivers items to requisitioning departments and obtains authorized signatures for accepted items.
  5. Traces lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents.
  6. Follows established departmental policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards.
  7. Ensures proper care in the use and maintenance of equipment and supplies; promotes continuous improvement of workplace safety and environmental practices.
  8. May maintain department database, prepare routine reports, and file shipping/receiving records.
  9. May operate dolly, pallet jack, and/or forklift in loading and unloading supplies and equipment; may operate shrinkwrap machine; may operate company vehicle to deliver shipments; may assist in routine maintenance of equipment and shipping area; may lock warehouse and set alarms.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to maintain quality, safety, and/or infection control standards.
  • Ability to read and write.
  • Records maintenance skills.
  • Knowledge of related accreditation and certification requirements.
  • Ability to understand and follow safety procedures.
  • Ability to receive, track, and distribute materials, supplies, and equipment.
  • Knowledge of light equipment operation and/or maintenance.
  • Ability to prepare routine administrative paperwork.
  • Ability to read, sort, check, count, and verify numbers.
  • Ability to lift and manipulate heavy objects.
  • Ability to read, understand, follow, and enforce safety procedures.
  • Ability to perform simple arithmetic.
  • Ability to detect problems and report information to appropriate personnel.
  • Ability to receive, stock, and/or deliver goods.
  • Knowledge of postal or commercial shipping methods and procedures

Conditions of Employment

  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • May be required to obtain and maintain a Powered Industrial Truck (PIT) certification within 6 months of hire.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the CWA Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • Extensive physical activity. Requires strenuous physical work; stair climbing, heavy lifting, pushing, or pulling required of objects up to 100 pounds for extended periods of time.
  • Work involves frequent repetitive motion including but not limited to bending, twisting, and repetitive hand/wrist motion.
  • Work may, on occasion, involve exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Work environment involves minimal exposure to physical risks, such as operating dangerous equipment or working with chemicals.
  • Work is normally performed in a warehouse/loading dock setting with deliveries to offices or laboratories.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: