Position Classification Description

Position Class Code / Title: N7005 / Assoc Dir,Alumni Relations
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15
HR Review/Approval:COMP

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under limited supervision, provides direction, leadership, and operational and administrative oversight to the Alumni Relations unit. Directs and oversees the development, promotion, and implementation of the university's various alumni relations and service programs. Reports directly to the Vice President for Alumni Relations/Executive Director of the Alumni Association as a single incumbent position.

Duties and Responsibilities

  1. In strategic consultation with the VP, directs the planning, development, coordination, implementation, and evaluation of programs and projects to promote alumni relations and campus and community engagement.
  2. Oversees all facets of the daily operations of assigned programs, ensuring compliance with the university, state, and federal laws, policies, and regulations.
  3. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  4. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  5. Assists in the development of the annual operating budgets and provides fiscal direction to the unit.
  6. Coordinates and produces financial, budget, and other special reports, proposals, and analyses for management, to include monthly financial statements and/or funds distribution reports.
  7. In accordance with University and Alumni Association policy and procedures, may have signatory authority for expenses in the absence of the VP.
  8. Serve as the primary staff liaison to assigned Alumni Association Committees and assist in the implementation of programs and events designed to support the work of those committees.
  9. Identifies, cultivates, and stewards alumni donors and volunteers.
  10. Develops and presents educational programs for alumni, including lectures, seminars, and workshops.
  11. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of personal computers and related software applications, including database management and reporting tools.
  • Ability to develop and supervise volunteers.
  • Ability to plan and implement promotional programs.
  • Ability to design and write promotional material.
  • Ability to make administrative and procedural decisions.
  • Ability to plan, organize, and facilitate a range of special events.
  • Ability to supervise and train employees, communicate effectively, organize, prioritize and schedule work assignments, contributing to a collaborative work environment.
  • Ability to work effectively with diverse populations.
  • Ability to develop, prepare, and deliver effective education programs, seminars and workshops relating to Alumni Relations.
  • Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
  • Ability to produce informative, concise reports and analysis of programs and events and recommend opportunities for improvement and growth.
  • Strong public speaking skills and the ability to present informative and persuasive messages to internal and external constituencies with limited supervision.

Conditions of Employment

  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 01/23/2020