Position Classification Description

Position Class Code / Title: N6012 / Alumni Relations Officer
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13
HR Review/Approval:RVIEW

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under limited supervision, develops, coordinates, promotes, maintains and evaluates special events, programs, and projects sponsored by the alumni relations office, with a focus on developing means by which to engage alumni through the common bonds of academic program/department/school/college.

Duties and Responsibilities

  1. Develops, coordinates and evaluates programs and projects to promote alumni relations and educational programs designed to connect alumni through academic channels such as programs/departments/schools/colleges.
  2. Plans, coordinates, and attends events, meetings, or other activities as requested by academic units. This may also include alumni and volunteer recognition banquets, receptions, homecoming, and reunions.
  3. Identifies, cultivates, and stewards alumni and volunteers. Helps current volunteer leadership to identify potential new volunteers and future leadership.
  4. Coordinates and produces reports, proposals, and analyses for management, to include monthly budget to actual reviews of areas of programmatic responsibility, periodic reports to reflect relevant data gathering and analysis, and post-event reports and recommendations.
  5. Develops, sustains, and strengthens alumni chapters which focus is on establishing and maintaining connections through academic/degree programs.
  6. Collaborates with other office staff on programs which engage alumni through multiple channels such as academic program and geographic location combined.
  7. Collaborates with appropriate staff from the UNM Foundation to share information on events and alumni engagement opportunities.
  8. Develops and presents educational programs for alumni, including lectures, seminars, and workshops.
  9. Coordinates and trains volunteers who work on events, projects and programs.
  10. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  11. Serves on committees relating to alumni relations, and serves as liaison between UNM and the community.
  12. May supervise and train lower graded staff, student employees, volunteers, and/or interns, as appropriate.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of personal computers and related software applications.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to lead and train staff and/or students.
  • Ability to plan, organize, and facilitate a range of special events.
  • Ability to design and write promotional material.
  • Ability to plan and implement promotional programs.
  • Ability to recruit, train and motivate volunteers.
  • Ability to develop, prepare, and deliver effective education programs, seminars and workshops relating to Alumni Relations.
  • Ability to develop alumni chapters.
  • Strong database management skills and ability to produce detailed reports.
  • Ability to travel and work flexible hours.

Conditions of Employment

  • Ability to obtain State of New Mexico Food Handler's Certificate, where applicable.
  • Ability to travel by vehicle or air, locally, statewide and/or out of state.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 08/09/2020