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Position Classification Description

Position Class Code / Title: N0041 / Production Editor
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Provides a range of editorial support services in all phases of the preparation for final production of all books published by UNM Press. May instruct, lead and/or guide the work of others on a project basis, as specifically assigned.

Duties and Responsibilities

  1. Formats book manuscripts in preparation for freelance copy editors and designers.
  2. Edits and/or proofreads book manuscripts in preparation for final design and typesetting following the guidelines of the Chicago Manual of Style.
  3. Communicates and interacts directly with authors regarding edited manuscripts.
  4. Proofreads final page proofs in preparation for final book production.
  5. Serves as liaison between authors and production staff during all phases of the production process, communicating directly with authors and editors of edited volumes; serves as liaison between authors and freelancers and the Managing Editor
  6. Corresponds with, assigns projects to, and evaluates the work of freelance copy editors, proofreaders, and indexers.
  7. Applies for Cataloging-in-Publication data from the Library of Congress; establishes and maintains databases and files containing author and project information
  8. Processes various types of payments for freelancers using the University's ERP system; sets up and maintains standing POs for long-term vendors.
  9. Attends and participates in various department meetings; serves as minute-taker for the weekly launch meeting and enters information into the Press database.
  10. Leads, guides, and trains staff and student employees engaged in related activities.
  11. Serves as direct assistant to and performs back-up support duties as necessary for the Managing Editor.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree in English, Communications, or an equivalent field; at least 6 months of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Records maintenance skills.
  • Ability to independently format and prepare manuscripts for copy editors and designers.
  • Skill in the use of personal computers and related software applications.
  • Knowledge and appreciation of the guiding principles of the Chicago Manual of Style.
  • Database management skills.
  • Ability to evaluate and edit the content, structure, and format of a range of written material.
  • Ability to edit and proofread complex written documents.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to communicate with and understand the requirements of professional staff in area of specialty.
  • Organizing and coordinating skills.
  • Knowledge of fiscal processes and procedures as they relate to a public institution.
  • Basic working knowledge of integrated Enterprise Resources Programs, preferably SCT Banner.
  • Knowledge of printing procedures and requirements.
  • Training and leadership skills.
  • Strong interpersonal skills and ability to work effectively at all levels in a collaborative team environment.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017