Summary

Provides clerical and administrative support to a unit involved with institutional fundraising programs and activities. Coordinates activities regarding the solicitation and receipt of donor contributions through pledge drives and/or other fundraising activities. Maintains records and mailing lists; generates fundraising progress reports. May coordinate volunteers.

Duties and Responsibilities

1. Provides clerical and administrative support for the planning and coordination of fundraising activities such as television on-air time, direct mailings, telemarketing campaigns, contracts and special events.
2. Provides clerical and/or accounting support to the unit, as appropriate to the position, including data entry of contributions and billings; receives, records, deposits, and tracks revenues.
3. Confirms, verifies, and/or follows-up on deposits, gift requests, matching gift contributors, and credit card charges; provides information to donors and prospective donors as required.
4. Maintains database files and records including those used to track contributions; maintains accurate mailing lists.
5. Performs research and obtains supporting documentation to initiate, verify, quantify, or complete assignments.
6. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, creates volunteer schedules and coordinates assignments, facilities usage, events, and/or travel arrangements, as required.
7. Generates reports; generates labels and mails premiums and/or fundraising materials and/or publications to donors.
8. May write or draft solicitation proposals, reports, press releases, letters, and other materials.
9. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Ability to perform simple accounting procedures.
• Knowledge of cash management principles and/or procedures.
• Skill in the use of personal computers and related software applications.
• Ability to plan work schedules and assign duties; ability to provide or arrange for training.
• Records maintenance skills.
• Ability to communicate effectively, both orally and in writing.
• Database management skills.
• Skill in organizing resources and establishing priorities.
• Ability to functionally lead, train and motivate staff and student employees, to include organizing, prioritizing, and scheduling work.
• Ability to read, sort, check, count, and verify numbers.
• Ability to investigate and analyze information and draw conclusions.
• Computer data entry skills.
• Clerical, word processing, and/or office skills.

Distinguishing Characteristics

Position requires: a) Confirming, verifying and/or following-up on deposits, gift requests, matching gifts and credit card charges; b) providing information to donors and prospective donors; c) maintaining database files and records; d) performing research and obtaining documentation to initiate, verify, quantify, or complete assignments.

Conditions of Employment

• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 07/13/2021