Position Classification Description

Position Class Code / Title: M5007 / Coord,Theatre/Concert Prod
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 09

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general supervision, oversees and coordinates the execution of one or more aspects of theatrical productions, concerts, or recitals held in a university theatre/concert facility. May coordinate scheduling or manage one or more aspects of the events held in the facility. May manage supporting facilities and equipment, which may include staging equipment, sound and lighting equipment, musical instruments, and other related inventory. May serve as on-site production representative during the staging, rehearsal and performance of events.

Duties and Responsibilities

  1. Oversees the staging, sound and lighting or costume design activities of theatrical productions, concerts, or recital events, as appropriate to the position, including the operation of equipment and oversight of facilities as appropriate.
  2. Trains, coordinates, and supervises students engaged in the theatrical productions, concerts, or recitals in the facility; trains and advises staff in the application of staging, sound and lighting or costume design techniques and event/production planning.
  3. Maintains an inventory of materials and equipment needed for the operation of performance spaces; creates and implements a program of preventive maintenance, making or contracting for repairs as directed.
  4. May provide billing information to department and rental clients; may maintain contracts with rental clients, as appropriate.
  5. Coordinates the maintenance of facilities, buildings, and equipment, as appropriate, to ensure optimum functionality; identifies, assesses, negotiates as necessary, and resolves building maintenance and usage problems.
  6. Ensures adherence to established University and departmental policies and procedures, objectives, quality assurance programs, and safety standards.
  7. Schedules space usage, controls key issuance and building security; prepares calendars and maintains records.
  8. Assists in the organization, coordination, and facilitation of special events held in the facility by external constituencies, as appropriate.
  9. Manages an inventory of capital and non-capital equipment, which may include sound equipment, pianos and/or other musical instruments, staging and lighting equipment, sewing machines, costume shop machines and/or related items; conducts inventories, develops inventory control and security procedures, and coordinates maintenance and repairs, as required.
  10. May plan, schedule and preside over student productions/recitals, as appropriate to student academic requirements; maintains and submits appropriate records.
  11. Recommends, participates in the development of, writes, and implements policies and procedures.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to resolve customer complaints and concerns.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to monitor and/or maintain quality control standards.
  • Records maintenance skills.
  • Knowledge of theater and/or events staging, sound and lighting and/or costume design procedures, techniques and facilities as appropriate to the position.
  • Ability to operate, troubleshoot, and perform routine repairs on a range of equipment and facilities.
  • Knowledge of building design, construction, and maintenance.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to prepare routine administrative paperwork.
  • Ability to coordinate the maintenance and repair of facilities, equipment, and supplies.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to work both independently and in a team environment.
  • Ability to schedule events and/or facilities usage.
  • Knowledge of cost analysis techniques.
  • Technical leadership and supervisory skills within area of expertise.
  • Organizing and coordinating skills.
  • Skill in utilizing building security and lock systems and procedures.
  • Ability to coordinate quality assurance programs in area of specialty.

Working Conditions and Physical Effort

  • Considerable physical effort. Requires handling of objects that can weigh up to 50 lbs (or greater mass requiring mechanical assistance). Standing/walking may occur more than 50% of time.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017