Position Classification Description

Position Class Code / Title: H7018 / Collections Manager
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Directly manages and oversees the University of New Mexico Art Museum's fine arts collections, their acquistion, documentation, housing, use, preservation, disposition, and maintenance. Receives, prepares, and catalogs new materials; plans and organizes exhibition-related movement of objects, including packing, shipping, and insurance for collections exhibitions as well as for incoming and outgoing loans to/from the UNM Art Museum. Manages the database of collection contents. Manages copyright permissions. Supervises museum personnel, volunteers, and students.

Duties and Responsibilities

  1. Manages all aspects of collections care, following and implementing accepted museum professional standards and practices. Directly manages the acquisition, documentation, care, maintenance and handling, use and access, copyright, security, environmental monitoring of objects and facilities, and object-based database development, paper files and archives.
  2. Reviews and interprets financial and operating information, as appropriate; coordinates and develops periodic financial and/or operating analyses, and prepares financial/business reports for senior university officials; may participate in the preparation of contract and/or grant proposals, and other reports provided by the unit.
  3. Collaborates on exhibition planning, including preparing budgets for related costs, preparing checklists and images of objects for exhibitions, publications, and research. Is responsible for loans and traveling exhibition organization, documentation, and logistics, shipping, receiving, packing, and condition reports, and object security for collections exhibitions and for incoming and outgoing loans and traveling exhibitions
  4. Manages and negotiates copyright permissions for collections and exhibition publications, archives, publicity, marketing, catalogues, websites, e-communication, and related uses.
  5. In collaboration with other senior museum staff, establishes object conservation priorities and plans/implements the safe storage of all works in the collection.
  6. Manages database development for all collections materials. Is responsible for system security, digitization of images to be included in the database, periodic software upgrades and database system migrations, metadata development and development of database search capabilities.
  7. Performs archival research on collection materials and/or artifacts for inclusion in records and databases including provenance research in coordination with curators and director.
  8. Assists in preparing proposals and grant applications for special collections-oriented projects.
  9. Administers loan agreements and ensures adherence to established policies. Responsible for Art on Campus collection loans.
  10. Supervises access to artwork for study, exhibition, and research. Supervises the conservation and preservation of artwork including managing and coordinating conservation treatments. Determines appropriateness of preparation methods in order to assure preservation of artwork and museum standards.
  11. Serves on Art Museum Acquisitions and Loans Committee; and serves on Art Museum Exhibition Planning Subcommittee, Exhibitions Committee, Conservation Planning Committee, and Long Range and Strategic Planning Committees. Coordinates activities and time-lines of the Acquisitions and Loans Committee. Represents the Museum through public programs, teaching, and guest lectures, workshop presentations and participation in national professional groups including, but not limited to, the American Association of Museums Registrar's Committee, the New Mexico Association of Museums, and Mountain-Plains Museums Association.
  12. Interacts with national and international scholarly and museum community, responding to loan, research, and publication requests relating to the collections. Interacts with potential donors and other museum patrons to negotiate proposed gifts to the Museum's collections.
  13. May train and supervise staff and student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  14. May curate exhibitions as required.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of budgeting, cost estimating, and fiscal management principles and procedures.
  • Skill in budget preparation and fiscal management.
  • Database management skills.
  • Knowledge of conservation and preservation techniques and/or procedures for museum collections.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Knowledge of art and art history including identification of specific types of art works.
  • Ability to create, compose, and edit written materials.
  • Ability to identify and secure alternative funding/revenue sources.
  • Thorough knowledge of museum policies, practices, and procedures.
  • Knowledge of management principles and practices.
  • Ability to use independent judgment and to manage and impart information to a range of clientele.
  • Skill in organizing museum exhibits.
  • Ability to manage and ensure compliance with loan arrangements of artworks.
  • Ability to develop financial plans and manage resources.
  • Knowledge of research methodology, principles and procedures.

Working Conditions and Physical Effort

  • Work may be performed in an office environment, museum environment or field environment.
  • No or very limited exposure to physical risk.
  • Moderate physical activity. Requires handling of average-weight objects up to 25 pounds and/or standing and/or walking an average of four (4) hours per day.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: