Position Classification Description

Position Class Code / Title: H5052 / Coord,Exhibitions
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Oversees and coordinates the exhibitions activities and associated day-to-day operations of a museum. Participates in development of exhibitions concepts, designs plans, and implements exhibits. Constructs exhibitions for display of artifacts, data, artwork, and memorabilia. Oversees and coordinates exhibition production schedule Participates in long-term exhibit planning and development.

Duties and Responsibilities

  1. Oversees the daily operations of the museum's exhibits function, to include management of project budgets and expenditure, establishment of operating priorities.
  2. Negotiates and coordinates contractual arrangements as well as the development of long-range exhibit plans.
  3. Oversees the secure use and maintenance of the facility, its equipment, building and security systems; ensures the application of university and museum policies and procedures regarding visitor and employee safety, comfort, and accessibility.
  4. Coordinates detailed planning and specifications for scheduled exhibits and events; organizes logistics such as shipping and handling of exhibit pieces.
  5. Coordinates the installation of artifacts, exhibit structures, graphic and visual aids, and exhibit lighting in accordance with exhibit objectives and timelines.
  6. Translates and adapts research, as appropriate, from internal and/or external scholars and others to create permanent, temporary, and/or circulating museum exhibits.
  7. Plans and oversees development of the visual aspects of exhibits; develops models, renderings, and/or drawings of proposed exhibits; determines facilities usage.
  8. May determine colors, tone, and typography to be utilized; may select and/or develop visual aids and graphics for the exhibit.
  9. Oversees or assists in the planning, design, installation, and de-installation of art, science, or other exhibits for public display.
  10. Oversees and coordinates the construction of museum exhibits; oversees the fabrication and/or production of exhibit structures, graphics, and signage; monitors and enforces project timelines. Designs and constructs crates, display cases, and related items as required.
  11. As appropriate to the objectives of the position, develops bid specifications for the fabrication of exhibit structures, selects outside fabricators, and prepares related contracts.
  12. Oversees the day-to-day maintenance of permanent, changing, and temporary exhibits.
  13. Packs, moves, and maintains collections; researches and implements storage and display methods.
  14. May supervise personnel, which includes work allocation, training, promotion and enforcement of internal procedures and controls, and problem resolution.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of current artifact installation and preservation methods, techniques, and standards.
  • Knowledge of art storage and display methods, techniques, and procedures.
  • Skill in art handling and crating, carpentry and fabrication, and/or exhibit preparation
  • Ability to communicate effectively both orally and in writing.
  • Project management skills.
  • Ability to create museum exhibits.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of architectural and graphic production techniques and procedures.
  • Knowledge of procurement rules and regulations.
  • Visual communication skills in both two and three dimensions.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of a wide range of structural design and fabrication materials and techniques.
  • Ability to creatively apply color, contrast, form, lighting, and spatial relationships.
  • Ability to negotiate and manage contractual arrangements.
  • Ability to plan, organize, and coordinate temporary and permanent art exhibitions.
  • Ability to develop project budgets and projections.
  • Records maintenance skills.
  • Ability to package products for shipping/delivery.
  • Knowledge of art/museum security systems and procedures.

Distinguishing Characteristics

    Position requires: a) Overseeing day-to-day operations of the museum exhibits function b) developing and managing project budgets and expenditures; c) establishing operating policies and long-range goals; d) overseeing fabrication and/or construction of museum/gallery exhibits; and e) negotiating and managing contractual arrangements.

Working Conditions and Physical Effort

  • Work may be performed in an office environment, museum environment or field environment.
  • Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.
  • Work environment involves some exposure to hazards or physical risks, which require following basic safety precautions.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017