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Position Classification Description

Position Class Code / Title: H0042 / Archivist Asst
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Performs archival support functions requiring knowledge of archival theory and practice to arrange, describe, catalog and make collections accessible, including assisting researchers in the use of archival materials.

Duties and Responsibilities

  1. Arranges and describes archival collections in accordance with accepted standards and practices.
  2. Assists in the creation of policies for accessioning, processing, preservation, and access.
  3. Creates finding aids using contemporary tools in accordance with national standards.
  4. Advises and assists researchers in the use of archival materials in their research activities.
  5. Assists in the creation and promotion of collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
  6. Maintains professional knowledge base and skills through continued education and/or research.
  7. May supervise and train lower level staff, student employees, volunteers, and/or interns, as appropriate.
  8. May assist with writing of grants and proposals.
  9. Performs miscellaneous job-related duties as assigned.
  10. May assist in the collection of oral histories as appropriate.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of computer with Windows-based operating environment.
  • Skill in the use of personal computers and related software applications.
  • Knowledge of archival and preservation concepts, methodology, and techniques.
  • Ability to develop and maintain finding aids using contemporary tools in accordance with national standards.
  • Ability to arrange and describe archival collections.
  • Ability to effectively communicate and foster a cooperative work environment.
  • Knowledge of archival ethics and laws relating to archival management.
  • Knowledge of research methodology.
  • Ability to make evaluative judgments.
  • Knowledge of automated storage and retrieval systems, electronic records, and electronic publications.
  • Ability to create, compose, and edit written materials.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to communicate technical information to non-technical personnel.
  • Knowledge of library theory, concepts, methods, and techniques.
  • Knowledge of customer service standards and procedures.

Distinguishing Characteristics

    Position requires: a) Applies archival methodology and techniques; b) follows and maintains established procedures for processing archival collections; c) follows established procedures for performing research, identification and evaluation/appraisal of potential archived collections; d) follows procedures to prepare descriptions and finding aids; and e) follows procedures for the acquisition, processing and preservation of archival materials.

Working Conditions and Physical Effort

  • Limited exposure to physical risk.
  • Moderate physical activity. Requires handling of average-weight objects up to 50 pounds and some standing or walking.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017