UNM Logo

Position Classification Description

Position Class Code / Title: H0002 / Library Aide
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 04

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Prepares books and other library materials for circulation; produces spine labels, files cards in shelflist catalog, enters data into automated system, and performs miscellaneous clerical duties.

Duties and Responsibilities

  1. Files catalog cards in the library's shelflist catalog.
  2. Checks in and checks out library materials.
  3. Renews and verifies the circulation status of library materials.
  4. Produces spine labels for library materials.
  5. Enters call numbers or other specific numerical data into the library's automated system.
  6. Types memoranda, letters, and other documents, and performs related clerical duties.
  7. May provide coverage at the circulation desk.
  8. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  9. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 6 months of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of library cataloging rules and procedures.
  • Knowledge of library check-in and check-out procedures.
  • Skill in the use of automated library systems.
  • Clerical, word processing, and/or office skills.

Distinguishing Characteristics

    Position requires: a) Routine filing of library information; b) routine data entry into automated library system; and c) routine typing.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • Considerable physical activity. Requires heavy physical work; heavy lifting, pushing, or pulling required of objects up to 50 pounds. Physical work is a primary part (more than 70%) of job.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017