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Position Classification Description

Position Class Code / Title: G7010 / Mgr,Academic Advisement
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Oversees an academic program with respect to student admission, advisement, and evaluation of candidacy for graduation. Analyzes trends and incorporates results into program planning activities.

Duties and Responsibilities

  1. Manages and supervises advisement center activities at one or more centralized locations; ensures compliance with the university's and other regulatory bodies' academic eligibility and admission requirements.
  2. Administers and supervises an academic educational advisement program; oversees the process of student recruitment, admission, student advisement, tutorial programs, recordkeeping, and candidacy for graduation, as appropriate to the individual position.
  3. Develops methods for analysis and presentation of data concerning recruitment, student admissions, on-going progress towards a degree, and graduation; analyzes trends and incorporates conclusions into long-range program planning.
  4. Assists in formulating policies and procedures for smooth functioning of advisement center.
  5. Reviews or oversees the review of special admission applications; reviews and makes recommendations concerning probation and suspension status, as appropriate to the individual position.
  6. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  7. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  8. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  9. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
  10. May coordinate advisement and counseling efforts for prospective students about financial resources available to them.
  11. May oversee the financial aid functions of a unit, implement policies and procedures, and counsel prospective and accepted students about financial resources.
  12. May prepare and edit admission, recruitment, and orientation brochures and other materials.
  13. May develop and present orientation programs for incoming freshmen, transfer students, and/or parents of students.
  14. Serves as Campus Security Authority as outlined by the Clery Act.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Records maintenance skills.
  • Knowledge of academic advisement procedures.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of student recruitment and retention issues.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Knowledge of admissions standards.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
  • Knowledge of peer counseling/tutoring processes and methods.
  • Knowledge of applicable legislation, standards, policies and procedures within specialty area.
  • Knowledge of faculty and/or staff hiring procedures.

Conditions of Employment

  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017