Position Classification Description

Position Class Code / Title: G6004 / Test Administrator
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Coordinates and oversees all day-to-day aspects of the administration of a range of standardized testing activities conducted in a centralized testing center, to include development and coordination of testing program policies and procedures, recruitment, training, and supervision of testing staff, and administration of testing carried out by proctors in accordance with established procedures. Manages the operation and maintenance of the center's computer testing pod.

Duties and Responsibilities

  1. Coordinates standardized group and/or individual test administration; administers and/or coordinates academic, credentials/certification, entrance, psychological, and vocational interest testing.
  2. Administers the center's computer testing pod, to include installation, maintenance, troubleshooting, and enhancement of computer/network hardware, software, and peripheral.
  3. Plans, develops, and coordinates testing program policies, procedures and schedules, and ensures adequate staffing for the administration of examinations.
  4. Contacts testing companies, and orders and maintains supplies of manual testing materials.
  5. Supervises and monitors administration of tests by proctors; ensures that test instructions are accurate and that appropriate testing environments are maintained.
  6. Ensures that test results are fairly and accurately scored utilizing automated or manual processes; configures and operates test scoring scanners, and sets up and maintains computerized test score tracking systems and data bases.
  7. Provides routine direction, information, and advisement to students and prospective students in regards to testing policies, procedures, and outcomes.
  8. Ensures that all test administration is carried out in compliance with relevant university and higher education policies, regulations, guidelines, and standards.
  9. Ensures confidentiality of test results and recommendations; maintains security of testing materials.
  10. Keeps informed of advancing technology in standardized test administration, computer-based testing, machine scoring, and associated software.
  11. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of planning and scheduling techniques.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of computer-based testing and machine scoring.
  • Database management skills.
  • Knowledge of educational development test administration and interpretation.
  • Skills in the management of computerized testing systems, processes, and facilities, to include hardware, software, and periperals.
  • Ability to develop and implement policies and procedures for the administration of standardized tests.
  • Ability to maintain confidentiality of records and information.
  • Knowledge of regulations, policies, and standards for the administration and scoring of educational development tests.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Organizing and coordinating skills.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.

Conditions of Employment

  • Must obtain American Council on Education Certification as Chief Examiner for General Education Development Exam within 6 months of date of hire.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017