Position Classification Description

Position Class Code / Title: G5036 / Graduate Contracts Manager
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Manages the overall operations of the graduate contracts office, including personnel administration, compiling, evaluating, auditing, and retaining student assistantship contracts, and related financial advisement in accordance with university policy, accreditation standards, and privacy laws.

Duties and Responsibilities

  1. Oversees compliance by graduate student employees, fellowship recipients, and graduate units with relevant university, state, and federal laws, policies, and procedures.
  2. Provides advice and policy interpretation to faculty and others on policy and procedural matters pertaining to graduate student affairs; responds to inquiries and independently investigates and resolves problems related to graduate assistantships and fellowships.
  3. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  4. Analyzes customer service needs and current delivery systems and programs, and develops and coordinates the implementation of new and/or enhanced customer service systems and programs, as appropriate.
  5. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  6. Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.
  7. Compiles statistical information and prepares reports.
  8. Reviews and interprets financial and operating information, as appropriate; coordinates and develops periodic financial and/or operating analyses, and prepares financial/business reports for senior university officials; may participate in the preparation of contract and/or grant proposals, and other reports provided by the unit.
  9. Participates in the analysis, design, development, and implementation of associated computer systems and applications, as required to meet the evolving needs of the operation.
  10. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  11. Serves as Campus Security Authority as outlined by the Clery Act.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to plan work schedules and assign duties; ability to provide or arrange for training.
  • Knowledge of college and university human resources systems.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide technical guidance and leadership to professional personnel in area of expertise.
  • Ability to analyze and solve problems.
  • Ability to foster a cooperative work environment.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of programs/services available to university students.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to maintain confidentiality of records and information.
  • Employee development and performance management skills.
  • Ability to develop and prepare comprehensive financial/business analyses.
  • Knowledge of computer systems analysis and design.
  • Knowledge and understanding of graduate fellowship principles, policies, regulations, and procedures.
  • Knowledge of federal, state, and university graduate assistantship hiring guidelines, procedures, systems, and documentation standards.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to analyze complex information, and to define and solve problems.
  • Ability to gather data, compile information and prepare reports.
  • Ability to develop and maintain record-keeping systems and procedures.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: