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Position Classification Description

Position Class Code / Title: G5022 / Graduate Acad Affairs Splst
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Provides professional guidance, consultation, representation, and support to the Office of Graduate Studies (OGS) and the University's various graduate programs on matters, trends, and issues pertaining to the recruitment, advisement, orientation, retention, and/or problem resolution of graduate students. Initiates and participates in graduate education policy development and serves as the primary liaison between the Senate Graduate Committee (SGC), the Office of Graduate Studies (OGS), and graduate academic units on academic affairs issues.

Duties and Responsibilities

  1. Provides professional leadership to all graduate programs regarding all matters related to graduate student degree progression (including recruitment, advisement, orientation, retention, graduate exams, and graduation).
  2. Researches student development and retention across campus; develops methods for analysis, prepares summaries, and makes recommendations.
  3. Serves as primary point of liaison, coordination, and consultation between Senate Graduate & Professional Committee, Graduate Studies, and the university's various graduate departments; reviews, interprets, disseminates, and advises on all new/revised policy governing graduate education to these constituencies.
  4. Resolves policy problems with faculty, staff, and graduate students; advises and provides advocacy on policy issues as appropriate. Works with and advises Senate Graduate and Professional Committee in developing and revising graduate academic policies.
  5. Ensures all graduate units are up-to-date with their graduate processes and procedural compliance with university academic requirement and standards as determined by Senate Graduate & Professional Committee and Graduate Studies.
  6. Processes, problem-solves, and/or determines action on student petitions, as appropriate; participates in student dispute resolution, grievances, and other related issues, as they arise.
  7. Participates in orientation sessions for incoming graduate students; presents various student workshops, and provides general academic advisement to current and potential graduate students.
  8. Evaluates new program/degree proposals in accordance with defined regulatory parameters and standards; provides advice and assistance as appropriate in the effective development and revision of proposals.
  9. Trains, advises, and assists in the development of unit graduate advisors; trains new staff in graduate policies, processes, and systems, as requested.
  10. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  11. Represents and serves as liaison for Graduate Studies at various external committees, organizational, and agency meetings, as appropriate. Staffs Senate Graduate & Professional sub-committees, and maintains records.
  12. Serves as Campus Security Authority as outlined by the Clery Act.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Master's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to provide technical guidance and leadership to professional personnel in area of expertise.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Skill in the use of personal computers and related software applications.
  • Skill in organizing resources and establishing priorities.
  • Ability to resolve interpersonal problems, disputes and issues.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge and understanding of graduate education and academic affairs policies, processes, regulations, and standards.
  • Ability to foster a cooperative work environment.
  • Knowledge of general accounting principles.
  • Employee development and performance management skills.
  • Ability to develop and present educational programs and/or workshops.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017