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Position Classification Description

Position Class Code / Title: G5018 / Coord,Program Advisement
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Provides, oversees, and coordinates undergraduate and a combination of either graduate and/or preprofessional academic and associated student advisement, admission/graduation eligibility assessment, recruitment, financial aid, and associated administrative/liaison activities within a large multi-faceted academic organization. Assists with curriculum planning and program evaluation.

Duties and Responsibilities

  1. Provides academic advisement services to undergraduate and/or preprofessional or graduate students in the program, as well as to prospective students and/or graduates of the program.
  2. Assesses eligibility for admission into degree programs, evaluates transfer credits, and works with students to resolve admission issues and blockages; analyzes student needs and assists students to integrate interests and aptitudes into individualized programs, including working with interdisciplinary students whose programs may span several schools and colleges.
  3. Reviews undergraduate transcripts to determine eligibility for graduation, and provides signature approval on all associated paperwork required by the college.
  4. Serves as liaison between students and faculty in the various academic departments in the coordination of student progress through degree programs, and in the resolution of academic and personal issues as they arise.
  5. Acts as principal point of initial contact and program advice for prospective students; may prepare and update comprehensive course handbooks, assists in the preparation of University catalogs and bulletins, and participates in the development and implementation of recruitment and associated materials.
  6. Evaluates course work and degree requirements to ensure that students follow program requirements; assists in the resolution of issues related to academic probation; provides administrative advice and assistance to students with comprehensive examination requirements, thesis/dissertation requirements, or other associated departmental requirements.
  7. Develops and maintains academic records on students and provides a range of periodic and ad-hoc statistical reports and program data to committees as required; may participate in interdisciplinary committee meetings.
  8. Organizes, coordinates, and facilitates special programs, conferences, and/or events sponsored by the department, as appropriate.
  9. May oversee student admissions and/or graduate assistant assignment processes; assists students and provides advocacy and problem resolution with respect to student admissions, financial aid, program orientation, and related matters, as they arise.
  10. May assist in the selection of scholarship recipients and graduate assistantships provided to degree students of the program.
  11. May supervise and/or lead lower graded staff and/or student employees.
  12. Serves as Campus Security Authority as outlined by the Clery Act.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of the curriculum and administrative requirements for attaining either undergraduate or graduate degrees in the field of specialty.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Ability to supervise and train assigned staff.
  • Ability to create, compose, and edit written materials.
  • Ability to evaluate and interpret degree objectives and needs of students, and to develop appropriate academic programs.
  • Ability to coordinate and organize meetings and/or special events.
  • Knowledge and understanding of undergraduate and/or preprofessional or graduate academic advisement principles and procedures.
  • Knowledge of financial aid policies, procedures, and eligibility requirements.
  • Knowledge and understanding of student admissions and transfer policies, processes, and regulations, as related to a public university.
  • Knowledge of college scholarship, assistantship, and grant selection principles and procedures.
  • Ability to evaluate student transcripts and/or records.
  • Knowledge of the procedures and processes associated with the development and dissemination of curriculum catalogs and student handbooks.

Distinguishing Characteristics

    Position requires: a) Coordinating undergraduate and/or preprofessional or graduate advisement relating to admission, graduation, recruitment, financial aid, curriculum planning, and associated student programs; b) assessment of eligibility for admission into degree programs; c) monitoring the adherence to University policies pertaining to grades, academic probation, graduation requirements and withdrawals; d) serving as liaison between students and faculty in the coordination of progress through degree programs; and e) developing and maintaining academic records on students, including the reporting of program data.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017