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Position Classification Description

Position Class Code / Title: G5013 / Coord,Instructional Materials
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 07

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Coordinates preparation, packaging, and distribution of curriculum materials and exhibits. Organizes and archives case information and exhibits designed by the department and other sources. Monitors inventories, coordinates purchasing of supplies, and oversees check out and return of materials. Identifies and develops relationships with businesses to provide clean, non-toxic materials for re-use with children and encourages businesses to donate funds and/or services. May lead or guide the work of others.

Duties and Responsibilities

  1. Prepares educational and/or curriculum materials, designed and produced by external resources, for duplication and/or use by faculty or other educators.
  2. Consults with faculty or other educators regarding presentation of educational and/or curriculum materials.
  3. Coordinates distribution of materials to instructors, tutors, and/or other educators, and assists with setup and restoration for trainings/workshops.
  4. Coordinates the archiving of materials, item returns, and external access to materials; performs orientations to play-based learning and to the Center.
  5. Develops and processes materials, as appropriate to the position, which may include duplication of slides to prints, making x-ray prints, and/or producing color or black and white prints.
  6. Maintains Center database and assists with systems design.
  7. Assists with the design and the implementation of design for Center materials display, and in preparing materials for use in training and/or play sessions.
  8. As appropriate to the position, coordinates the acquisition, warehousing, disposition, and/or transportation of related materials and property; maintains records of acquisition and disposition of materials as appropriate.
  9. Assists in ordering, care, maintenance, and utilization of department equipment, supplies, keys, and inventories.
  10. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in the use of personal computers and related software applications.
  • Database management skills.
  • Ability to prepare and present training materials in area of specialty.
  • Knowledge of records archiving and/or retrieval.
  • Skill in the use of operating basic office equipment.
  • Knowledge of printing and/or reproduction processes and techniques.
  • Organizing and coordinating skills.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017