Position Classification Description

Position Class Code / Title: G4005 / Medical Education Prog Splst
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Plans and implements all initiatives and administrative aspects of a large and/or unusually complex medical residency program. Coordinates the recruitment, intake and provision of services to residents; oversees the establishment and maintenance of clinical rotation schedules, both on- and off-site, and the recruitment of internal and/or external sites and preceptors, as required. Participates in the development and implementation of new residency programs, as appropriate. Participates in the generation of program resources and in the design and development of program operating goals, objectives, and protocols. Serves as primary point of both internal and external representation and liaison with respect to program implementation and operational matters, and provides guidance and support to client constituencies as appropriate.

Duties and Responsibilities

  1. Plans and coordinates the development, implementation and execution of programs, special projects, and other initiatives designed to achieve the overall mission, goals, and objectives of the medical education program.
  2. Oversees and administers all facets of the acceptance of candidates into medical residency programs to include recruitment, selection and onboarding of residents.
  3. Develops, administers, and coordinates complex clinical rotation schedules for residents and, as appropriate, fellows, both within and external to HSC components; ensures that all rotation schedules are fully supported by appropriate sites and preceptors.
  4. Identifies and solicits the participation of preceptors and sites, both internal and external, as required to support specific rotational needs; develops and maintains working dialog with potential participants, as appropriate.
  5. Oversees and/or coordinates the collection, compilation, and analysis of program activity data; develops, writes, edits, and presents comprehensive statistical and narrative program reports and evaluations in accordance with accreditation standards, tracks participant progress through the program for completion of requirements; coordinates information required for ongoing program recertification.
  6. Creates, produces, and delivers a range of promotional, educational, and informational presentations, and/or resource materials related to regular and special educational conferences for faculty and/or program participants and coordinates the evaluation of such events.
  7. Monitors funding allocations, as appropriate, for participant salaries and maintains financial records for program funding.
  8. Plans, develops, and implements strategies for identifying and generating funding and/or resource opportunities for program activities, to include development of grant and other fundraising proposals and new residency programs.
  9. Provides and/or coordinates the provision of guidance, consultation, related support to residents and faculty; provides day-to-day problem solving as necessary on day-to-day program-related needs and issues.
  10. Serves as primary liaison on all personnel matters relating to program participants and associated services to residents and faculty.
  11. Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations.
  12. May supervise program support staff and/or student employees, as assigned.
  13. May serve as Campus Security Authority as outlined by the Clery Act.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to determine informational needs, to collect and analyze information, and to devise and develop statistical analyses and reports.
  • Ability to develop and implement funding strategies and programs.
  • Ability to establish and maintain complex, interrelated training schedules.
  • Knowledge of medical residency success standards.
  • Skill in examining and evaluating operations and developing and/or re-engineering operating strategies, systems, and procedures.
  • Ability to develop and deliver both oral and written presentations.
  • Demonstrated professional knowledge and operational expertise within designated area of program focus.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Knowledge of accreditation and certification requirements and standards.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of program planning and scheduling techniques, development, implementation, and leadership skills.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of individuals and constituencies in a diverse community.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017