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Position Classification Description

Position Class Code / Title: G4003 / Sr Academic Advisor
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Performs integrated academic advisement and consultation of prospective, current, and former students within a major college or equivalent academic unit. Assesses academic level and advises on academic programs and changes. Develops academic plans and class schedules. Analyzes applications, transfer evaluations, and transcripts for entry and exit from the university. Maintains appropriate records. Coordinates or performs special functions associated with an academic function, such as assisting with curriculum planning, committee service, and guiding the work of assistants or work study students. May serve as specialist in certification, athletic eligibility, and/or licensure requirements.

Duties and Responsibilities

  1. Provides academic consulting services to students, prospective students, and former students, including complex analysis and integration.
  2. Resolves problems relating to curriculum, course prerequisites, and eligibility by referring to catalogues and other appropriate resource material or governance manual.
  3. Receives and reviews transcripts to ensure eligibility for admission to a specific college or program including evaluation of transfer credits and applicability of academic credit to program requirements.
  4. May advise on certification or licensure requirements; evaluates transcripts and course work to ensure student remains on career track.
  5. Reviews student grade reports each semester to determine probation and/or suspension based on academic regulations of university; notifies and places students on probation or suspension; returns students to regular status after sufficient progress is made.
  6. Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems.
  7. Reviews student files to ensure deadlines are met for completing various graduation requirements such as coursework requirements, theses, comprehensive examinations, and other specific program requirements.
  8. Participates in continuing in-service training related to academic information and advisement procedures.
  9. Assists in the development and implementation of advisement and recruitment programs and materials.
  10. Assists faculty advisement, athletic coaches, and/or other counseling personnel by providing records, evaluations, interpretations, and other requested data, recommendations, and conclusions.
  11. Assists in advisement, admission, certification and evaluation processes by performing supplemental administrative activities, such as securing requested information, verifying computerized data files, and preparing reports.
  12. May assist in formulating procedures and making decisions involving the application of academic suspension regulations, as appropriate to the position.
  13. May supervise lower graded staff and/or student employees; may participate in training and evaluative sessions and recommend methods to improve advisement activities.
  14. Serves as Campus Security Authority as outlined by the Clery Act.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to gather data, compile information, and prepare reports.
  • Ability to communicate effectively, both orally and in writing.
  • Records maintenance skills.
  • Ability to analyze program requirements, university requirements, and/or curriculum/graduation requirements.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Ability to analyze and solve problems.
  • Knowledge of student recruitment and retention issues.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Ability to evaluate student transcripts and/or records.

Distinguishing Characteristics

    Position requires: (A) academic advisement of prospective, current, and former students across multiple academic departments; (B) integrated analysis and consultation to students on complex academic and associated issues; (C) coordination with multiple academic units in the processing of student requests and the resolution of individual academic problems; (D) participation in the delivery of in-service training to practitioners on academic advisement and information procedures.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017