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Position Classification Description

Position Class Code / Title: G4001 / Sr Student Program Advisor
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Oversees academic and financial aid/scholarship advisement and counseling services for targeted student populations. Plans, develops and oversees community outreach programs. Coordinates and implements campus recruitment and retention programs, special events, and support services for underrepresented student groups.

Duties and Responsibilities

  1. Answers student inquiries and resolves problems related to curriculum and course prerequisites, referring to catalogues, written course descriptions, and other appropriate sources.
  2. Coordinates with other organizational units to process admission and graduation requests and to aid in resolution of academic problems.
  3. Coordinates and implements individual and/or target group student recruitment plans.
  4. Plans, develops and oversees community outreach activities for underrepresented student populations.
  5. Coordinates retention activities including student mentor programs, tutor services, personal counseling, and study skills workshops; plans, develops, and coordinates special events.
  6. Prepares grant proposals to fund student programs and services.
  7. Provides information to students and families regarding the types and sources of scholarships available to students, and regarding the eligibility requirements for the receipt and retention of scholarship or grant aid.
  8. Assists in developing and coordinating the technical aspects of the administration of scholarship and/or non-scholarship student financial aid programs; supervises advisors and may perform financial aid advising.
  9. Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
  10. Serves as liaison to external agencies by maintaining contact with governmental and private funding sources to identify current and future interests.
  11. Leads, guides, and trains employees performing related work.
  12. May develop and implement services that ensure reasonable accommodations are made for students with disabilities.
  13. Assists in editing and designing documents including newsletters and brochures.
  14. Serves as Campus Security Authority as outlined by the Clery Act.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in organizing resources and establishing priorities.
  • Ability to analyze and solve problems.
  • Ability to lead and train staff and/or students.
  • Demonstrated ability to maintain confidentiality.
  • Ability to plan community outreach projects.
  • Knowledge of student recruitment and retention issues.
  • Knowledge of targeted recruitment principles, procedures, and resources.
  • Knowledge of a range of recruitment strategies and techniques.
  • Ability to identify and secure alternative funding/revenue sources.
  • Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Knowledge of student outreach services and activities.
  • Ability to coordinate and organize meetings and/or special events.
  • Proposal and grant writing skills.
  • Knowledge of financial aid policies, procedures, and eligibility requirements.
  • Ability to design and develop recruitment plans.
  • Knowledge of the policies and eligibility requirements of a range of federal, state, and agency scholarship programs for tertiary students.

Distinguishing Characteristics

    Position requires: a) Leading, guiding and training employees performing related work; b) serving as a liaison to external agencies regarding funding sources and future interests; c) coordinating/implementing individual and/or target group recruitment plans; d) assisting in the administration/planning of programs; and e) preparing grant proposals to fund student programs and services.

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017