Position Classification Description

Position Class Code / Title: G1006 / Medical Education Prog Asst 1
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general supervision, provides administrative coordination and support for a medical education program. Develops and administers student practicum, training, and tutorial schedules, and provides student advisement, in accordance within the provisions of established promotions and grading policies. Administers and/or proctors periodic testing, as appropriate to the program. Assists in the development and compilation of educational and associated materials, and provides or arranges for various student services, as appropriate.

Duties and Responsibilities

  1. Plans, prepares and distributes practicum, training, tutorial and/or clinical rotation schedules as appropriate for the program participants. Works with students and/or fellows and faculty in coordinating adjustments, additions, deletions and modifications to individual rotations and schedules.
  2. Monitors participant progress through the rotation to ensure that all requirements are being met, and initiates remedial action where necessary to maintain program standards.
  3. Serves as a principal liaison between students, fellows, faculty, staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative issues; facilitates seminars, meetings, special projects, and problem resolution of routine issues.
  4. Coordinates, administers, proctors and grades regularly-scheduled student clinical examinations.
  5. Monitors funding allocations, as appropriate, for participant salaries and maintains financial records for program funding.
  6. Maintains and updates confidential files and records, ensuring that ethical and legal guidelines are maintained.
  7. Hires, prepares, and oversees simulated patients for clinical training programs, as appropriate to the objectives of the individual program.
  8. Maintains databases and systems as appropriate; gathers and analyzes statistical information and prepares reports on program activities as required.
  9. Writes, edits, and coordinates development of course catalogs, promotional materials, educational materials, training manuals, newsletters, and/or brochures, as appropriate to the program.
  10. Develops, prepares, and distributes curriculum information and associated informational materials to faculty and students/fellows rotating through the program; handles inquiries regarding curriculum and other requirements.
  11. Answers inquiries and advises on curriculum, electives, testing and associated requirements.
  12. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
  13. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
  14. May serve as Campus Security Authority as outlined by the Clery Act.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of planning and scheduling techniques.
  • Knowledge of related accreditation and certification requirements.
  • Knowledge and understanding of undergraduate medical education processes and requirements.
  • Records maintenance skills.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Organizing and coordinating skills.
  • Skill in the use of personal computers and related software applications.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to lead and train staff and/or students.
  • Ability to prepare, administer, proctor, and grade standardized undergraduate clinical exams.
  • Ability to supervise and train assigned staff.
  • Ability to gather data, compile information and prepare reports.
  • Ability to create, compose, and edit written materials.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017