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Position Classification Description

Position Class Code / Title: G0041 / Academic Advisement Specialist
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Provides professional guidance, consultation, representation, and support to University and community constituencies on matters, trends, and issues pertaining to the advisement and/or retention of students of the University. Handles or provides consultation on complex individual issues related to degree matriculation.

Duties and Responsibilities

  1. Provides consultation, guidance, and professional leadership in the development of advisement and recruitment programs, initiatives, and strategies for University academic departments.
  2. Provides leadership in research regarding student development and retention across campus; develops methods for analysis and presentation of data, and prepares summary analyses, evaluative reports, and recommendations.
  3. Develops and maintains a network of collaborative relationships with other academic institutions and organizations, as well as with University colleagues with respect to academic advisement and student retention progams, initiatives, and issues.
  4. Plans, develops, and conducts educational seminars and/or workshops for faculty and staff on strategies, policies, procedures, and issues pertaining to student academic advisement and retention.
  5. Serves as a source of professional expertise for the organization on related academic affairs topics; maintains and disseminates a current knowledge and understanding of relevant developments, trends, policies, and emerging issues within the community and the general higher education environment.
  6. Deals directly with academic faculty, advisors, and/or University clientele in the management and resolution of complex and/or sensitive day-to-day issues associated with degree matriculation.
  7. Provides input and assists in the formulation of overall University advisement, student recruitment, and retention policies, systems, and procedures.
  8. Actively participates in professional workshops, seminars, and associations local, state, regional, and national basis; to include conference presentations.
  9. May lead or supervise lower level staff in the execution of program/project initiatives.
  10. Serves as Campus Security Authority as outlined by the Clery Act.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Master's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to provide technical leadership and project management within area of professional expertise.
  • Knowledge of research principles, methods, and resources.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Advanced knowledge and understanding of student academic advisement, development, and retention issues, trends, and programs.
  • Advanced working knowledge of academic recruitment and advisement policies, procedures, systems, regulations, and standards at the university level.
  • Knowledge of current and emerging developments and trends within area of expertise.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Strong analytical and critical thinking skills and the ability to analyze, summarize, and effectively present data.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017