Position Classification Description

Position Class Code / Title: G0006 / Athletic Admissions Specialist
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 11
HR Review/Approval:RVIEW

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Assists with the integrated student enrollment function to include admissions and associated advisement functions such as registration, records management, initial and continuing eligibility certification and related compliance matters, for all student athletes recruited into the University's various NCAA Division I Intercollegiate Athletic programs. Responsible for specific student processes within the Office of the Registrar. Interprets records and registration policy and procedures to students, faculty, and staff. Handles special projects. Reports to Athletic Student Enrollment Officer.

Duties and Responsibilities

  1. As appropriate to the position, reviews and processes student applications and/or documents; reviews, compiles, and updates student credentials required for admissions status and monitors applicant's progress.
  2. Evaluate course work and degree requirements to ensure student athletes follow program requirements for continuing NCAA eligibility requirements necessary for certification to compete.
  3. Counsels and advises students and families about educational opportunities, admission, transfer of credit, financial assistance, university and NCAA policies and requirements.
  4. Maintains communication with NCAA faculty representative, athletic advisors, and compliance coordinators.
  5. Assists and advises coaches in their recruitment efforts; counsels coaches, students and families on NCAA Initial Clearinghouse eligibility.
  6. Participates in school visitations and college programs for prospective students; represents the university in its recruitment efforts and in providing special outreach services in the community and state.
  7. Acts as liaison with various constituencies including students, parents, high school, two-year and four-year school officials, faculty, academic department and colleges, alumni and athletic department.
  8. Create and maintain academic records on student athletes and provides a range of periodic and ad-hoc statistical reports and data needed for various reporting agencies and programs related to student athlete progress.
  9. Maintain various special records processes for academic renewal and grade petition processes as mandated by policies and procedures approved by university faculty and administrators.
  10. Maintains communication via telephone, correspondence, and/or electronic mail with prospective students through all stages of the recruitment and admission process.
  11. Utilizes computerized systems to communicate with students, process admissions, determine eligibility, prepare reports and/or analyze data.
  12. Participates in various campus committees, and state and regional professional organizations.
  13. Assists with the formulation, development, and implementation of admissions-related and eligibility-related policies and procedures.
  14. Participates in continuing in-service training related to admissions and academic information and advisement procedures.
  15. Determines admissibility, transferability of credit, and residency for all prospective student-athletes; provides input and recommendations in determining admissibility of special consideration cases.
  16. Serves as Campus Security Authority as outlined by the Clery Act.
  17. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Knowledge of accreditation and certification requirements and standards.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Ability to develop and deliver presentations.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of NCAA student-athlete academic eligibility requirements.
  • Knowledge of academic standards governing student probation, suspension, and/or expulsion.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of the rules, regulations, and laws regarding student records.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to analyze and solve problems.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Knowledge of computerized student information systems.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Ability to functionally lead, train and motivate staff and student employees, to include organizing, prioritizing, and scheduling work.

Conditions of Employment

  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
  • Compliance with all NCAA rules and regulations is required in this position.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 04/29/2021