This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.
The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.
Oversees the various business operations of a major University component consisting of multiple operating entities and programs. Manages and coordinates such functions as budget preparation and administration, fiscal and business planning, resources management, contract/grant administration, and facilities management for specified operating units, as appropriate. Develops and implements integrated operating policies and procedures pertaining to the organization's business management activities.
Duties and Responsibilities
Manages the daily financial activities of the enterprise, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations.
Coordinates, designs, and implements internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university.
Participates in the development of business management strategies, and acts as a point of consulting expertise to faculty in the effective development of business-related programs and initiatives.
Develops and implements systems and processes to establish and maintain records for the operating unit.
Prepares, in conjunction with the budget office, budget requests, operating budgets, legislative budget requests, and formal budget revisions as required.
Coordinates financial aspects of contract and/or grant administration, as appropriate to the organization, including budget development, proposal preparation and/or negotiation, compliance, and external liaison with funding sources and/or contracting agencies.
Coordinates the preparation of reports of disbursements, special analyses, and information reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets.
Manages cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue.
Oversees day-to-day human resources support for the organization, as appropriate to the position, to include faculty and/or staff recruitment, employment and compensation, administration, and/or training and professional development.
As appropriate to the needs of the organization, oversees and coordinates building and facilities planning operations and related services.
Coordinates the financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with funding sources as appropriate.
Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
Performs miscellaneous job-related duties as assigned.
Minimum Job Requirements
Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Knowledge, Skills and Abilities Required
Ability to develop and maintain recordkeeping systems and procedures.
Knowledge of cash management principles and/or procedures.
Knowledge of contracting process and associated local, state, federal, and other regulations.
Skill in the use of computers, preferably in a PC, Windows-based operating environment.
Strategic business planning and business management skills.
Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
Knowledge of contemporary principles of human resource management and public personnel practices.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Skill in organizing resources and establishing priorities.
Excellent oral and written communication skills, interpersonal skills, and negotiating skills.
Knowledge of accounting concepts and principles.
Knowledge of computerized information systems used in financial and/or accounting applications.
Knowledge of budgeting and fiscal management principles and procedures.
Knowledge of accounts payable procedures and practices.
Knowledge of alternative operational and program funding mechanisms.
Skills in workflow analysis and management.
Working Conditions and Physical Effort
No or very limited physical effort required.
No or very limited exposure to physical risk.
Work is normally performed in a typical interior/office work environment.
The University of New Mexico provides all training required by OSHA to ensure employee safety.