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Position Classification Description

Position Class Code / Title: B7016 / Univ Budgets Administrator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general direction, analyzes, develops and coordinates integrated budgetary activities for the University. Directly participates in compiling and submitting reports for the Board of Regents, State of New Mexico and executive leadership. Leads projects and activities related to UNM Budget Systems, ensuring accuracy in the data and compliance with local, state and federal laws pertaining to financial tracking and reporting.

Duties and Responsibilities

  1. Directly participates in the development of executive-level reports, including the Regents' Budget Document, Categorization of Reserves, budget submission documents, Budget Adjustment Requests, Reports of Actuals, and the State Higher Education Department (HED) report.
  2. Leads various integrated budgetary activities, to include the processing, monitoring, testing, reporting and training activities associated with UNM Budget Systems. Ensures the integrity and correctness of data, as well as the successful load of data into University systems and reporting environments.
  3. Oversees the design, testing, documentation and implementation of various integrated systems and applications for periodic and ad hoc financial reporting, utilizing complex financial information from UNM systems and databases.
  4. Under general supervision, develops the University's detailed operating and/or capital budget, to include projections of revenues, expenses, transfers, and ending reserves.
  5. Reviews, approves, and analyzes detailed budgets across the instiution; ensures balance of revenues, expenses and transfers; coordinates entry of financial data into the Unviersity's finance system and summarizes budgets in accordance with regulatory guidelines.
  6. Monitors the University's budget system to ensure that it balances both internally and to the Official State Budget Document.
  7. Prepares specialized financial reports and analyses for officers of the institution and outside funding agencies, as required.
  8. Participates on University financial planning committees and in recommendations concerning changes to the University's financial system.
  9. Reviews University financial, formula funding, and enrollment trend data, and develops models for projecting tuition and other revenue.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree in business or in a related field; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Organizing and coordinating skills.
  • Knowledge of computerized information systems used in financial and/or accounting applications.
  • Ability to communicate effectively, both orally and in writing.
  • Advanced knowledge of public sector financial, accounting, and budgeting principles and procedures.
  • Ability to execute and integrate complex financial analyses and prepare comprehensive capital/operating budget summaries and projections.
  • Advanced financial analysis and mathematical skills.
  • Knowledge of HED financial reporting standards and of State of New Mexico financial reporting laws, regulations, and procedures.
  • Knowledge of higher education fund accounting principles and procedures.
  • Ability to design and develop complex financial models.

Working Conditions and Physical Effort

  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 09/13/2017