Position Classification Description

Position Class Code / Title: A8111 / Deputy Chief of Staff
Recruitment Tier: Tier 2
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

As a single incumbent position reporting to the Chief of Staff, coordinates and advances the work of executive University leaders. Ensures operational efficiency and effectiveness within the Office of the President and/or Executive Vice President. Serves as a trusted adviser to the Chief of Staff and represents executive leadership in delegated projects and initiatives designed to achieve the University's priorities and objectives.

Duties and Responsibilities

  1. Manages high-priority projects designed to achieve the University's mission and strategic vision; builds and maintains successful working relationships and coordinates with a wide range of offices, staff, and stakeholders, internal and external to the University.
  2. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations; participates in institutional planning, policy development, and problem resolution as a member of senior staff.
  3. Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.
  4. Ensures matters requiring the attention of executive leaders are thoroughly developed, researched and evaluated; responds to routine inquiries and deputizes for the Chief of Staff, where appropriate and when necessary.
  5. Researches, writes, edits and/or coordinates preparation of special reports, briefings and presentations; conceives, crafts, and edits messages, letters and other communications on behalf of executive leadership and the Chief of Staff.
  6. Coordinates and/or oversees the scheduling of strategic events, meetings and other requests to balance and address key institutional objectives.
  7. Supports and sustains a culture of service, professionalism and continuous improvement in the Office of the President and/or Executive Vice President.
  8. Oversees the supervision of assigned personnel within assigned organizational units; may manage the review and oversight of office finances and executive expenses.
  9. Assists administration in various cost analyses, projections, reports, and fundraising efforts.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 6 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strategic planning skills.
  • Strong interpersonal, organizational and critical thinking skills; adaptability to meet changing demands.
  • Ability to identify, analyze and address a wide variety of issues and problems in a high-intensity environment.
  • Knowledge of the goals, objectives, structure and operations of a major public university.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Superior research, writing, and oral communication.
  • Ability to create, compose, and edit correspondence and other written materials.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Exceptional interpersonal skills and the ability to interact and work effectively with administrators, academic leadership, faculty, students, community leadership, public officials, funding agencies, and members of the community at large.
  • Demonstrated ability to maintain confidentiality.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: