Position Classification Description

Position Class Code / Title: A8099 / Asst VP,Institutional Support
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 18

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Directs, leads and oversees the integrated operations of a large, multi-faceted component of the University's Institutional Support Services (ISS). Ensures activities of all component organizations align to fulfill the institution's requirements, goals, and objectives. Provides strategic direction and guidance to departmental leaders to ensure overall organizational success. Represents the various organizations to senior administration, external organizations, government agencies, and other key internal and external constituents.

Duties and Responsibilities

  1. Provides integrative leadership and direction in the management of major University resources and/or revenue-generating enterprises, such as Campus Environments and Facility Services or Campus Business Services.
  2. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  3. Designs, establishes and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
  4. Evaluates, coordinates, and promotes strategies for the generation and expenditure of resources and/or revenues related to the University's various campus business enterprises and/or campus environments and facility services.
  5. Ensures fiscal control for all activities across the organizational unit; develops and manages budgets, performs long-range financial and business planning, develops metrics to measure the ongoing status of the unit, and develops and prepares monthly operating reports.
  6. Prepares and provides a range of analytical and operational reports to senior University administration and/or the Board of Regents pertaining to significant programs, developments, and issues related to the position's areas of operational concern.
  7. Consults, coordinates, and serves as principal liaison with senior University officials on strategic matters of policy, interdivisional interaction, and capital development, improvement, and management.
  8. Represents the University to various institutional advisors, governmental agencies, and media and/or a range of constituencies within the community at large.
  9. Recommends and participates in the development of University policies and procedures; may serve on University planning and policy-making committees.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree: at least 10 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Strong oral and written communication skills and the ability to develop and deliver effective presentations.
  • Excellent interpersonal skills and the ability to deal credibly and effectively with senior institutional leadership.
  • Advanced analytical, evaluative and objective critical thinking skills.
  • Ability to exercise good judgment in appraising difficult situations and in making appropriate decisions.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to identify and secure alternative funding/revenue sources.
  • Ability to analyze and interpret financial information and to develop and prepare financial statements and ad hoc reports and analyses.
  • Knowledge of management principles and practices.
  • Knowledge of business management principles and procedures as applied to a public sector institution.
  • Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.
  • Strategic planning and advanced leadership skills.
  • Ability to foster a cooperative work environment.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: