Position Classification Description

Position Class Code / Title: A8015 / Chief Procurement Officer
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 18

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Directs and coordinates all aspects of the University's Procurement, Accounts Payable, and University Services functions. Develops policies, procedures, and objectives for the university's purchasing program in accordance with state and federal procurement codes and guidelines and university policy. Acts as procurement officer for the institution, to include the Main Campus, the Health Sciences Center, and the branch campuses.

Duties and Responsibilities

  1. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  2. Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
  3. Oversees the overall operations of programs reporting to this position.
  4. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
  5. Acts as negotiator between the university and vendors/suppliers on procurement contracts; keeps informed of all new developments relative to available resources; makes recommendations designed to reduce costs, update systems, and provide environmentally approved materials and services.
  6. Reviews major procurement contracts; coordinates contract compliance, change orders, and problem resolution in conformance with contract law; consults with legal counsel as required.
  7. Oversees the management of the University Postal Services, the University Digital Printing and Document Services, Records Management, Recycling and Fuel Management, Surplus Property, and the Health Sciences Center Institutional Services.
  8. Directs and oversees the management of the University's Accounts Payable activity, ensuring operational compliance with relevant University, state, and federal policies and regulations.
  9. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
  10. Plans, develops, and implements strategies for generating resources and/or revenues for the organization.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of contracting process and associated local, state, federal, and other regulations.
  • Knowledge of accounts payable principles, procedures, and standards.
  • Skill in budget preparation and fiscal management.
  • Ability to analyze and solve problems.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to identify and secure alternative funding/revenue sources.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Ability to assess contract compliance and product/service quality.
  • Knowledge of financial/business analysis techniques.
  • Knowledge of contract law.
  • Ability to negotiate and manage contractual arrangements.
  • Ability to analyze purchasing requests/orders for compliance with institutional procedures and the New Mexico state procurement code.
  • Ability to prepare bids, requests for quotes, and proposals in compliance with University business policies and the New Mexico procurement code.
  • Knowledge of faculty and/or staff hiring procedures.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: