Position Classification Description

Position Class Code / Title: A8014 / Dir,Facilities Management
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 18

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under the general direction of the Associate Vice President for Facilities and Real Estate Management, directs the planning and administration of the care and upkeep of all physical facilities at the University. Oversees the maintenance, operations, and housekeeping of all facilities and grounds and the utilities system. Assists in the planning and management of the University's capital renewal and replacement budgets as they relate to the support of plant maintenance and improvements. Coordinates with the Director of Planning and Space Management the planning and construction of all new capital improvement projects on the various campuses. Advises the administration on all institutional policies and procedures related to the management of the physical resources of the University.

Duties and Responsibilities

  1. Provides leadership and direction in all aspects of administering a facilities management department including strategic planning and customer focused programs.
  2. Oversees the overall operations of programs reporting to this position.
  3. Establishes and implements short- and long-range organizational goals, objectives, strategic plans, policies, and operating procedures; monitors and evaluates programmatic and operational effectiveness, and effects changes required for improvement.
  4. Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the department function; recruits, employs, supervises and evaluates departmental staff; directs the implementation of management development, skills training, and safety and labor relations programs; coordinates with other university entities initiatives/programs regarding affirmative action, union negotiation, and equal opportunity.
  5. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
  6. Recommends and participates in the development of university policies and procedures; may serve on university planning and policy-making committees.
  7. Represents the University to various institutional divisions as well as externally to governmental agencies, vendors, students and their parents, and/or the general public.
  8. Plans, develops, and implements strategies for generating resources and/or revenues for the organization.
  9. Assists with community-related physical space/resources projects and initiatives; serves on external professional association committees.
  10. Works in partnership with the Director of Planning and Space Management in the planning and construction of all new buildings and major renovation and repair of existing facilities.
  11. Advises the University administration on the funding needs to adequately maintain the physical facilities of the institution, and assists the administration in the allocation of fiscal resources for various capital improvement and maintenance projects on the campuses.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 10 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of equal opportunity and affirmative action programs.
  • Ability to provide technical guidance and leadership to professional personnel in area of expertise.
  • Skill in budget preparation and fiscal management.
  • Knowledge of customer service standards and procedures.
  • Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Strategic planning skills.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to identify and secure alternative funding/revenue sources.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Knowledge of financial/business analysis techniques.
  • Ability to negotiate and manage contractual arrangements.
  • Ability to participate in the planning and construction of new buildings, as well as major renovation and repair projects.
  • Demonstrated knowledge of and experience with the manangement of utility systems within a deregulated environment preferred.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: