Position Classification Description

Position Class Code / Title: A8003 / Chief of Staff,EVP/SVP Ofc
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 17

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Serves as a member of the Executive Vice President and/or Senior Vice President's senior staff. This is a single incumbent position reporting directly to the executive head of a Level 2 organization. Handles matters of policy and institutional importance on behalf of the executive. Supports and sustains a culture of service, professionalism and continuous improvement in the executive's organizational units. Actively participates in building the one-UNM philosophy by engaging in communicative, collaborative, and respectful relationships with those serving in leadership roles at UNM. Manages special projects including matters involving University officials and community leaders. May manage office staff of the executive's organizational units.

Duties and Responsibilities

  1. Participates with the executive and other senior officers in strategic planning and problem resolution affecting major segments of the University; ensures matters requiring the attention of executive leaders are thoroughly developed, researched and evaluated.
  2. Creates and maintains a plan to cascade communications when representing the executive on projects and in meetings; striving to keep the executive and the executive team informed.
  3. Serves as a primary liaison for the executive with University officials and community leaders on strategic and operational matters pertaining to the specific area of institutional interest; supports the executive with issues related to faculty, staff, student, and public affairs.
  4. Manages high-priority projects and programs designed to support institutional goals and achieve the University's mission and strategic vision across multiple divisions; ensures that constituent representatives are kept appropriately informed of project activities and are encouraged to participate as appropriate.
  5. Recommends and participates in the development of University policies and procedures; may serve on University planning and policy-making committees.
  6. Represents the University and coordinates communication with key community and advocacy groups, including City of Albuquerque, Bernalillo County, external agencies and/or other interested parties for assigned area.
  7. Engages with the UNM Government Relations office regularly, giving status of all government contacts, events and programs.
  8. Builds and maintains successful working relationships with senior officials and coordinates with a wide range of offices, staff, and stakeholders, internal and external to the University.
  9. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations; prepares reports and other communications on behalf of the executive.
  10. Works with the financial leadership to develop business plans related to a wide range of projects; may chair and lead committees, to include responsibility for budget development and management.
  11. Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders; responds to inquiries as delegated by the executive.
  12. May oversee the direct or indirect supervision of assigned personnel within the executive's organizational units and strives to ensure all organizational units reporting to the executive are aligned with overall University policies, goals, and mission.
  13. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Master's degree; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal skills and the ability to effectively work with a wide range of individuals and constituencies in a diverse community.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to make administrative/procedural decisions and judgements.
  • Employee development and performance management skills.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Knowledge of applicable legislation, standards, policies and procedures within specialty area.
  • Knowledge and understanding of institutional policies and procedures and the regulatory environment within which they operate.
  • Strategic planning skills.
  • Ability to develop comprehensive business plans for new or on-going projects and programs, in collaboration with key stakeholders.
  • Knowledge of alternative fundraising programs, methods, and techniques.
  • Knowledge of the goals, objectives, structure and operations of a major public university.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to analyze and solve problems.
  • Ability to create, compose, and edit correspondence and other written materials.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: