Position Classification Description

Position Class Code / Title: A8000 / Assistant to the Sr Exec Ofcr
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 16

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

In direct support of the Senior Executive Officer for HSC Finance and Administration (SEO), manages and oversees the delivery of centralized, administrative shared services for a diverse portfolio of component units. Evaluates and implements streamlined process improvements to ensure continuity, consistency, efficiency, and effectiveness of services. Interfaces with internal and external constituencies on behalf of the SEO, using independent discretion and judgment to resolve issues and address concerns.

Duties and Responsibilities

  1. Manages and oversees the delivery of centralized shared services serving multiple component departments and units; identifies opportunities to streamline administrative, human resources, fiscal, and other operational processes and allocate resources for maximum effectiveness and efficiency of services.
  2. Designs, establishes, and maintains an organizational structure and staffing to effectively accomplish the organization's goals and objectives; oversees recruitment, training, supervision, and evaluation of unit staff.
  3. Oversees critical operational activities in support of the Health Sciences Center (HSC) Executive Leadership Team; interfaces between senior leaders to address concerns, resolve issues, and meet day-to-day business needs.
  4. Deputizes for the SEO on health-system and HSC initiatives requiring coordination with multiple internal and external constituencies.
  5. Builds and maintains successful working relationships and coordination with a wide range of offices, staff, and stakeholders, internal and external to the University.
  6. Interacts with senior management and administrators within the university and, as appropriate, within industry and government, to represent and promote the development of strategic projects.
  7. Anticipates, identifies and troubleshoots issues of concern or significance; exercises discretion to provide timely information and necessary updates across multiple stakeholders.
  8. Participates in the development, implementation of policies, objectives, short- and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  9. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations.
  10. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses; sets pricing structures and negotiates contracts.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal, organizational and critical thinking skills; adaptability to meet changing demands.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to identify, analyze and address a wide variety of issues and problems in a high-intensity environment.
  • Knowledge of the goals, objectives, structure and operations of a major public university.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to perform complex tasks and to prioritize multiple projects.
  • Strategic planning skills.
  • Knowledge of customer service principles, techniques, systems, and standards.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop successful collaborative relationships at all levels within the organization.
  • Ability to represent the office internally and externally in a professional manner.
  • Ability to develop project budgets and projections.
  • Ability to use independent judgment and to manage confidential information.
  • Strong analytical, critical thinking, and decision-making skills.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: