Position Classification Description

Position Class Code / Title: A7144 / Mgr,Special Activities
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 13
HR Review/Approval:COMP

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under general supervision, manages and coordinates logistical and operational support for general campus Special Activities services and the Sign Shop Establishes and maintains supportive customer-manager relationships with key clients in student activities, academic departments, vendors, and campus support areas. Supervises staff, vendors, suppliers, and contractors, and administers and approves work budgets and expenditures.

Duties and Responsibilities

  1. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  2. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  3. Oversees activities of contractors, vendor personnel, and suppliers; monitors contracts for compliance and controls costs.
  4. Monitors general expenditures of the unit including reimbursement rates and shop expenditure lapse rates to meet reimbursement goals of an internal service unit.
  5. Performs quality control inspections to ensure adherence to contract specifications and industry standards.
  6. Serves as the primary point of contact for facility moving and signage services offered by FM, including contract alterations.
  7. Participates in the development, implementation, and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in the accomplishment of established goals.
  8. Monitors and evaluates program effectiveness; develops policies, procedures, and standards for assuring the health and safety of participants in international travel.
  9. Participates in the development and implementation of department safety work order tracking and reporting.
  10. Participates in the management of operating and capital budgets.
  11. Consults with Planning, Design & Construction and HSC on facility project costs and schedules; advises on cost-effective methods to achieve program objectives.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Knowledge of planning and scheduling techniques.
  • Ability to resolve customer complaints and concerns.
  • Ability to perform quality control inspections.
  • Ability to manage multiple projects.
  • Skill in budget preparation and fiscal management.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in examining and evaluating operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to analyze budgetary expenditures for compliance with approved budget.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Knowledge of contract compliance.
  • Ability to manage and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management skills.
  • Ability to foster a cooperative work environment.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of accounts payable procedures and practices.

Conditions of Employment

  • Possession of a valid New Mexico driver's license is a requirement for this job.
  • Must pass a pre-employment criminal background check.

Working Conditions and Physical Effort

  • May require considerable physical activity, to include heavy lifting, pushing, and/or pulling of objects up to 50 pounds.
  • No or very limited exposure to physical risk.
  • Work may involve moderate exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 05/30/2023