Position Classification Description

Position Class Code / Title: A7087 / Real Estate Officer
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Leads and manages day-to-day real property leasing, acquisitions, dispositions, and property management functions on behalf of all entities under the University of New Mexico Board of Regents, including properties on the academic campus, UNM Health Sciences Center, UNM Medical Group, Science and Technology Park, the Lobo Rainforest at InnovateABQ, Branch Campuses, and other University-owned/acquired properties. Coordinates, facilitates, and oversees interactions with clients, tenants, landlords, brokers, and property managers. Negotiates and prepares lease agreements, leads property improvement projects, and assists with the acquisition and disposition of University property.

Duties and Responsibilities

  1. Leads and manages day-to-day property leasing activities and property management functions for University property on behalf of the UNM Board of Regents; oversees, coordinates, and directly administers real estate activities across multiple campuses of the University.
  2. Interfaces with institutional clients to assess space requirements, site and property selection, research and identify suitable space options, as well as conduct pre-screenings of spaces for inspection by the institutional client.
  3. Coordinates and schedules showings with landlords, brokers and property managers; oversees property management of multiple buildings including services contracts, maintenance, and repairs as appropriate for area of responsibility.
  4. Negotiates, prepares and executes lease agreements, amendments, renewals, and other real property legal documents, in conformance with University requirements and standards; reviews expiration reports and rent rolls to assess near term and future activity, ensuring compliance with lease documents, critical notification dates, and client needs.
  5. Manages construction, modification, and renovation of space managed by the unit, including determination of scope of work, hiring architects and engineers, obtaining contractor bids, and construction oversight as appropriate for area of responsibility.
  6. Plans and manages property development, tenant improvements, and other associated projects, including highest and best use, land planning, infrastructure planning and design, and site development construction.
  7. Manages and coordinates the acquisition and disposition of University property, to include identifying client needs, assisting with site selection, performing market searches, preparing Letters of Intent, completing required due diligence, contract management and administration, and application and submission required by the Board of Regents, New Mexico Higher Education Department and State Board of Finance.
  8. Develops and establishes relevant policies and objectives consistent with those of the department to ensure efficient operation of the business or service unit.
  9. Plans and manages property development, tenant improvement, and other associated projects, including highest and best use, land planning, infrastructure planning and design, and site development construction.
  10. Supervises personnel which typically includes recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution. Ensures adequate staffing for the department on a daily basis, including coverage for annual and sick leave and holidays.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Demonstrated knowledge in all components of property leasing, real estate management, and associate legal requirements.
  • Strong interpersonal and communication skills and ability to establish effective business relationships with staff and clients.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Knowledge of marketing strategies, processes, and available resources.
  • Knowledge of business practices and procedures.
  • Knowledge of real estate, property management, development, and construction principles and techniques.
  • Knowledge of general maintenance requirements for public buildings, to include plumbing, electrical, carpentry, painting, and general repairs.
  • Knowledge of laws, regulations, methods, and techniques in area of specialty.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Organizing and coordinating skills.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Ability to negotiate and manage contractual arrangements.
  • Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
  • Research, analytical, and critical thinking skills.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.

Conditions of Employment

  • Successful candidate must possess a current NM Real Estate Associate Broker or Qualifying Broker License OR must obtain such licensure within 12 months of date of hire.
  • Must maintain certification and/or licensure status.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: