Position Classification Description

Position Class Code / Title: A7040 / University Policy Officer
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 15

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Under the Senior Vice President for Finance and Administration, serves as a key facilitator in the development, review, and dissemination of institutional policies and policy revisions. Coordinates across constituencies and various policy owners to ensure appropriate stakeholders are involved in the development and revision of campus-wide policies. Serves as a subject-matter expert to University administrators and constituents regarding policy development processes and ensures policies are well-defined and accessible to the campus community.

Duties and Responsibilities

  1. Guides and facilities the formulation, review, publication and implementation of institutional policies and procedures, including recommendation on involvement of key stakeholders, chairing or co-chairing policy committees, and collection of feedback on proposed policy revisions.
  2. Serves as a primary point-of-contact regarding the University's policy development and revision process; advises on the possible interaction between proposed policies with other existing policies outlined in the University Administrative Policy Manual and Board of Regents Policy Manual.
  3. Researches and analyzes policy concepts, complex policy issues, possible legal implications, and the impact of proposed policies and policy revisions on key areas of the institution; consults with subject-matter experts, including the Office of the University Counsel and other organizational units, as needed.
  4. Assists with the policy development process by ensuring consistency and avoiding duplication or conflicts among policies; identifies policies, procedures, processes or practices that could be revised, simplified, eliminated or created to better meet the needs of the University community.
  5. Drafts and/or oversees the development of policy drafts for review and approval; coordinates submission of policies to the appropriate administrators for review and approval.
  6. Communicates policy changes and revisions to the campus community and retains appropriate records within the policy library.
  7. Ensures policies are published in a timely manner and in a format that is user-friendly, consistent, and compliant with public record requirements; maintains a schedule for the routine review and revision of existing policies.
  8. Manages and oversees the daily operations of the department, ensuring compliance with university, state, and federal policies and regulations; oversees continuous quality of services.
  9. May supervise personnel, which may include recommendations for hiring, firing, performance evaluation, training, work allocation, and problem resolution.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Advanced knowledge of and skill in the development of institutional policies and procedures documentation applicable to a public sector environment.
  • Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
  • Ability to draw conclusions and make recommendations based on research data and findings.
  • Knowledge of federal, state, and local regulations, guidelines, and standards in area of expertise.
  • Skill in organizing resources and establishing priorities.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Ability to evaluate and edit the content, structure, and format of a range of written material.
  • Demonstrated ability to develop tactical plans, and prioritize and organize projects to meet deadlines.
  • Ability to organize and coordinate the work of committees and other types of task groups.
  • Ability to interpret and communicate policies, regulations, and procedures to students, faculty and staff.
  • Records maintenance skills.

Conditions of Employment

  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: