Position Classification Description

Position Class Code / Title: A7039 / SOM Administrator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 17

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Plans and manages the administrative functions of the School of Medicine Office of the Executive Vice Dean, ensuring compliance with School and University policies/procedures and relevant administrative regulations, guidelines, and standards. Participates in the development and implementation of the SOM Strategic Plan. Oversees human resources and administration for the School, and serves as a primary liaison and point of coordination with other HSC components and University departments on a wide range of programmatic and/or administrative issues, on behalf of the Executive Vice Dean.

Duties and Responsibilities

  1. Oversees day-to-day administrative functions and enforces University policy on behalf of the Executive Dean, in coordination with all associated School of Medicine departments and programs; provides administrative coordination and direction to the various School components.
  2. Participates in and/or coordinates the development and implementation of new SOM projects and/or programs; provides funding information, and prioritizes funding requests; may provide guidance and assistance in grant proposal writing, as appropriate.
  3. Acts in the absence of the Executive Vice Dean on operational and administrative matters; interprets, recommends, and/or implements SOM policies, identifies and resolves administrative issues, develops systems to monitor operational deadlines, and regularly evaluates SOM administrative systems and services.
  4. Supervises unit employees, to include recruitment and selection, performance appraisals, scheduling, training, employee development, disciplinary actions, and conflict mediation; develops procedures and assigns work tasks to improve efficiency
  5. Oversees staffing issues for the SOM and related programs; serves as liaison to HSC Administration on critical personnel matters.
  6. Monitors day-to-day human resources issues for the SOM; participates in faculty and staff human resources decision making in the absence of or on behalf of the Executive Vice Dean, as necessary.
  7. Participates in both strategic and operational planning and decision-making regarding the various SOM departments and programs; provides operational and policy liaison between the SOM and HSC Administration, as appropriate.
  8. Researches, analyzes, compiles, and/or completes information such as operational expenses, salaries, student profiles/assessments, enrollments, student costs, and/or curriculum for various surveys and/or accreditation reviews, as appropriate.
  9. Serves as a liaison to other University administrators, funding agencies, and/or other external constituiencies; represents the Dean at meetings and other functions as requested.
  10. Provides problem solving and troubleshooting assistance on various matters affecting the School of Medicine.
  11. Serves on various departmental, divisional, and University policy-making committees; participates directly in the formulation of policy, ensuring that administrative and human resources practices are in compliance with University regulations, policies, and appropriate laws.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree: at least 7 years of experience that is directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to gather data, compile information, and prepare reports.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in the use of personal computers and related software applications.
  • Ability to communicate effectively, both orally and in writing.
  • Knowledge of college and university human resources systems.
  • Ability to interpret, adapt, and apply guidelines and procedures.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Knowledge of federal, state and university EEO/AA/Diversity laws, guidelines and procedures.
  • Organizing and coordinating skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to analyze and solve problems.
  • Ability to foster a cooperative work environment.
  • Ability to negotiate and manage contractual arrangements.
  • Knowledge of medical staff affairs principles and policies.
  • Knowledge of clinical operations and/or administration in a medical school environment.
  • Strong analytical, critical thinking, and decision-making skills.
  • Knowledge of related accreditation and certification requirements.
  • Excellent written, oral, and electronic communication skills.
  • Ability to plan, organize, implement, evaluate, and modify administrative support needs.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.

Conditions of Employment

  • Employees in this job title are subject to the terms and conditions of an employment contract. Employment contracts are typically subject to review and renewal on an annual basis.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: