Position Classification Description

Position Class Code / Title: A7035 / Mgr,Research Admin
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14
HR Review/Approval:COMP

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under indirect supervision, manages and coordinates research administration efforts of a research-intensive unit within the University. Provides direction, leadership, and advice in support of sponsored research activities.

Duties and Responsibilities

  1. Manages sponsored research administration functions for the various aspects of sponsored research activities including faculty and staff mentoring, funding source matches, and direction of grants library electronic and print resources, newsletters, and directories.
  2. Reviews, negotiates, and approves proposals and contracts on behalf of the organizational unit and works directly with University core offices, ensuring compliance with University and federal regulations in the conduct and administration of research.
  3. Assists faculty and research staff in development of competitive proposals and pre-award administration of projects.
  4. Provides expertise and advice to faculty and administrators regarding funding policies, rules, and regulations.
  5. Serves as liaison to external agencies by maintaining contact with governmental and private funding sources to identify current and future interests.
  6. Coordinates training in proposal writing, research administration, funding source database usage, and special project outreach.
  7. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
  8. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
  9. Coordinates and produces special reports, proposals, and analyses for the University and for federal, state, educational, and other funding and regulatory agencies.
  10. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
  11. Participates in the development of annual operating budgets and provides fiscal direction to the unit.
  12. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
  13. Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.
  14. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Knowledge of contracting process and associated local, state, federal, and other regulations.
  • Knowledge of government and industry sponsored research and development programs.
  • Ability to develop and maintain recordkeeping systems and procedures.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in the use of personal computers and related software applications.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Skill in organizing resources and establishing priorities.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Ability to use independent judgment and to manage and impart information to a diverse range of constituencies.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Knowledge of contracts and grants preparation and management.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  • Ability to identify and secure alternative funding/revenue sources.
  • Skill in the use of automated library systems.
  • Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Organizing and coordinating skills.
  • Ability to foster a cooperative work environment.
  • Employee development and performance management skills.
  • Negotiating skills.
  • Ability to develop and present educational programs and/or workshops.
  • Knowledge of budget preparation, cost estimating, monitoring, and fiscal management principles and procedures.
  • Knowledge of faculty and/or staff hiring procedures.

Conditions of Employment

  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 12/15/2019