Summary

Under general supervision, oversees the approval and control of the purchasing function within limits of delegated authority. Investigates new developments relative to materials, supplies, and services; makes recommendations designed to reduce costs and improve quality. Ensures compliance with New Mexico procurement codes and other contract obligations. Administers special purchasing programs.

Duties and Responsibilities

1. Oversees the supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance.
2. Develops or assists with the development and implementation of policies and procedures consistent with those of the organization to ensure efficient and safe operation of the unit.
3. Plans, develops, recommends, negotiates, and administers complex contracts and proposals; evaluates and awards bids and proposals.
4. Ensures that purchasing business practices are compatible with university policies and state and federal laws.
5. Assists in responding to customer inquiries; serves as customer service representative.
6. Approves all large dollar volume acquisitions for compliance with appropriate regulations.
7. Manages specific small business and/or purchasing programs.
8. Oversees all facets of the daily operations of the organizational unit, ensuring compliance with the University, state, and federal laws, policies, and regulations.
9. Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.
10. May oversee audit compliance and perform audits; may oversee maintenance of departmental computer systems.
11. May serve on university, state, regional, and national task forces and/or committees.
12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

• High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

• Ability to resolve customer complaints and concerns.
• Knowledge of contracting process and associated local, state, federal, and other regulations.
• Ability to develop and maintain recordkeeping systems and procedures.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to communicate effectively, both orally and in writing.
• Skill in the use of personal computers and related software applications.
• Ability to use independent judgment and to manage and impart confidential information.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in organizing resources and establishing priorities.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to make administrative/procedural decisions and judgments.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Ability to foster a cooperative work environment.
• Ability to assess contract compliance and product/service quality.
• Employee development and performance management skills.
• Ability to perform complex tasks and to prioritize multiple projects.
• Knowledge of contract law.
• Negotiating skills.
• Ability to evaluate procurement bids in accordance with established criteria.
• Ability to prepare bids, requests for quotes, and proposals in compliance with University business policies and the New Mexico procurement code.
• Ability to prepare formal procurement solicitations in compliance with University business policies and the New Mexico state procurement code.
• Knowledge of faculty and/or staff hiring procedures.

Working Conditions and Physical Effort

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017