Position Classification Description

Position Class Code / Title: A7002 / Sr Program Manager
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 14
HR Review/Approval:COMP

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Under indirect supervision, oversees a large, integrated contract/grant funded program consisting of a set of interconnected component activities, and/or a group of associated, separately contract/grant funded programs. Implements work scope, establishes funding, provides program/project planning, budgeting, and administration, and develops related operational policies and procedures. The programs/projects administered are usually focused on an associated set of complementary objectives within an overall mission, may be scientific, research, services, and/or education oriented. Represents program activities at the state- and/or regional-level and maintains responsibility for the appropriate use of programmatic funds within the parameters of the contract(s)/grant(s), typically exceeding $1 million per fiscal year. This is typically a term position tied to the contract/grant funding period, which requires approval by Human Resources Compensation prior to use.

Duties and Responsibilities

  1. Plans, develops, implements, and coordinates a university project(s) or program(s).
  2. Designs and implements systems to assess, collect, maintain, and analyze data; generates interim progress reports, final reports, evaluation, and other information related to project(s) or program(s).
  3. Establishes and implements short- and long-range goals, objectives, policies, and operating procedures; monitors and evaluates operational effectiveness and effects changes required for improvement.
  4. Directs, manages, and oversees the daily administrative components of program(s)/project(s).
  5. Designs, establishes, and maintains staffing and an organizational structure to effectively accomplish the program/project function; recruits, employs, trains, supervises, and evaluates program/project staff.
  6. Develops and implements systems and processes to establish and maintain records for the operating unit.
  7. Performs community liaison and outreach activities for program(s)/project(s).
  8. May engage in contract negotiations and/or perform research; may produce and/or market project(s) and/or product(s).
  9. Develops and manages annual budgets for the organization and performs periodic cost and productivity analyses.
  10. Plans and develops strategies for generating resources and/or revenues for the project; may prepare contract and/or grant proposals.
  11. Recommends, participates in the development of, and establishes policies and procedures; may serve on department/division/university planning and policy-making committees.
  12. May represent the university to various institutional divisions as well as externally to governmental agencies, funding agencies, national organizations, and the general public.
  13. Provides expertise in a specialized field and often participates in local or statewide task forces.
  14. May serve as Campus Security Authority as outlined by the Clery Act.
  15. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified; two of which are management level experience.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to develop and maintain recordkeeping systems and procedures.
  • Skill in the use of computers, preferably in a PC, Windows-based operating environment.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Skill in budget preparation and fiscal management.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Ability to serve on task forces and/or committees.
  • Program planning and implementation skills.
  • Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Skill in organizing resources and establishing priorities.
  • Ability to develop, plan, and implement short- and long-range goals.
  • Ability to make administrative/procedural decisions and judgments.
  • Knowledge of contracts and grants preparation and management.
  • Ability to design and implement systems necessary to collect, maintain, and analyze data.
  • Ability to identify and secure alternative funding/revenue sources.
  • Knowledge of management principles and practices.
  • Skill in developing policy and procedure documentation.
  • Knowledge of financial/business analysis techniques.

Distinguishing Characteristics

    Position requires: a) complex and integrated program planning, management and development for multiple state and/or regional-level programs funded through contract(s)/grant(s); b) provision of advanced technical/professional leadership and direction in areas of expertise; c) strategic representation and collaborative interaction with a wide range of high-level internal and external constituencies; d) establishment and administration of integrated program budgets, operating policies and standards, and management systems; e) establishment, development, and management of multiple program funding and resources, typically exceeding $1 million per fiscal year; f) strategic management and supervision of program management and staff in support of multiple program activities.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 09/06/2019