Position Classification Description

Position Class Code / Title: A5064 / Medical Staff Coordinator
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Within the Office of Clinical Affairs and under limited supervision, the Medical Staff Coordinator serves as an essential link and resource between senior management and medical staff to coordinate the operational processes and ongoing credentialing, privileging, and medical staff governance functions of Organized Medical Staff. Responsible for review, analysis and follow up of credentialing and privileging applications, maintaining strict confidentiality, and ensuring compliance with organizational policies and accrediting and regulatory agencies.

Duties and Responsibilities

  1. Assists in the management of the medical staff support function for the Medical Staff Organization as outlined in the Medical Staff Bylaws.
  2. Coordinates receipt of credentialing and privileging applications following processing and primary source verification by the UNM Health System Credentialing Verification Office (CVO); performs review and analysis, identification and follow up of "red flag" items; prepares files for review and recommendation by the medical staff.
  3. Coordinates credentialing end-of-committee process to ensure notification of providers, departments, and CVO; database and privileging updates; and completion of files as appropriate.
  4. Schedules, coordinates, prepares agenda, takes minutes, provides follow up for medical staff committees outlined in the Medical Staff Bylaws.
  5. Prepares summary reports of credentialing/privileging recommendations and ensures flow of information and action items for medical staff committees outlined in the Medical Staff Bylaws.
  6. Assists in coordination, tracking, and monitoring of the FPPE process ensuring compliance with regulatory standards and Medical Staff Affairs policies.
  7. Interprets federal, state, local, and government/insurance agency regulations and guidelines, as well as University, Medical Staff Bylaws, rules and regulations, policies and procedures; advises providers, management, and administrators on compliance issues as appropriate.
  8. Generates queries and reports from credentialing and privileging database.
  9. Assists with clinical privilege development and maintenance of the privilege database.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Successful completion of at least 60 college-level credit hours; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of medical staff affairs operational processes.
  • Knowledge of medical credentialing and privileging procedures and standards.
  • Knowledge of related accreditation and certification requirements.
  • Working knowledge of clinical and/or hospital operations and procedures.
  • Knowledge of clinical privilege criteria development.
  • Knowledge of medical staff policies, regulations, and bylaws and the legal environment within which they operate.
  • Knowledge of performance improvement techniques.
  • Information research skills.
  • Ability to analyze, interpret, and draw inferences from research findings, and prepare reports.
  • Ability to communicate effectively, both orally and in writing with all levels of the organization.
  • Ability to use independent judgment and to manage and impart confidential information.
  • Knowledge of project management principles, practices, techniques, and tools.
  • Database management skills including query and report generation.
  • Ability to make administrative/procedural decisions and judgments.

Conditions of Employment

  • Must possess a valid National Association Medical Staff Services (NAMSS) Certification as a Certified Professional Medical Services Manager (CPMSM) or Certified Provider Credentials Specialist (CPCS); within two years from the date of hire.
  • Must maintain certification status.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited exposure to physical risk.
  • No or very limited physical effort required.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 05/01/2024