Position Classification Description

Position Class Code / Title: A5011 / Coord,Facilities
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 08

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Provides facilities management and support services for a specified University unit or component; coordinates activities of supporting organizations to assure continuity and smooth operation of the facility. Maintains usage and maintenance records. May perform or oversee clerical, marketing, and/or day-to-day public liaison functions associated with the facility.

Duties and Responsibilities

  1. Coordinates the maintenance of facilities, buildings, and equipment, as appropriate, to ensure optimum functionality; identifies, assesses, negotiates as necessary, and resolves building maintenance and usage problems.
  2. Serves as liaison between facility operations and physical plant operations; recommends correction of deficiencies; coordinates remodelling activities, as appropriate to the position.
  3. Schedules space usage, controls key issuance and building security; prepares calendars and maintains records.
  4. Oversees events held at facility; interacts with caterers, and/or auxiliary staff as appropriate to the specific event.
  5. Oversees and coordinates day-to-day on-site public assistance activities such as security escort, public information, and/or visitor transport services, as appropriate to the position.
  6. Provides technical support and troubleshooting of equipment, as appropriate to the specific position, which may include telecommunications and computer hardware and software.
  7. Prepares scheduled and periodic reports of facility usage, maintenance, and condition.
  8. Maintains and orders equipment and supplies for facility operations.
  9. May operate heavy equipment for grounds maintenance, as appropriate to the specific position.
  10. May supervise student employees, volunteers and/or interns; may lead lower-graded staff.
  11. Performs various clerical duties as required, including logging and routing incoming mail, light typing, and preparation of outgoing mail.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Ability to communicate effectively, both orally and in writing.
  • Skill in the use of personal computers and related software applications.
  • Strong interpersonal skills, flexibility, and customer service orientation.
  • Knowledge of building design, construction, and maintenance.
  • Ability to coordinate and organize meetings and/or special events.
  • Ability to schedule events and/or facilities usage.
  • Organizing and coordinating skills.
  • Knowledge of the operational and maintenance characteristics of a range of electronic office equipment.
  • Skill in utilizing building security and lock systems and procedures.
  • Clerical and basic office skills.
  • Ability to lead and train assigned staff.

Conditions of Employment

  • A valid New Mexico driver's license will be required if a motor vehicle must be operated on the job.
  • Successful candidate must submit to post-offer, pre-employment physical examination and medical history check.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • If located at the UNM Children's Campus, successful candidate must pass a comprehensive post-offer, pre-employment criminal and New Mexico Children, Youth and Families Department (CYFD) fingerprint background check, and a continued successful status will be verified by periodic future background checks.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • Work may, on occasion, involve exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.
  • Light physical activity. Work may involve occasional assistance of others in the manipulation of heavy objects and some standing or walking, usually for not more than 2 hours a day.
  • Work may involve some exposure to operating circumstances that require following standard or prescribed safety precautions.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: