Position Classification Description

Position Class Code / Title: A4015 / Sr Grants Coordinator
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 10

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Administers and facilitates the pre-award grant preparation and submission process for a major operating unit of the University. Advises and assists departments with process and compliance issues related to funding agency regulations and standards, and oversees adherence to university administrative, fiscal, and accounting policies and procedures related to grant proposals. Coordinates other associated activities as appropriate, and provides leadership to lower level staff on a project basis.

Duties and Responsibilities

  1. Oversees the preparation of grant proposals, to include guidance and assistance in budget preparation and interpretation of funding agency regulations and requirements; reviews proposals for compliance with policies, regulations, procedures, and facilitates documentation requirements.
  2. Analyzes and reviews grant budgets for compliance with policies, funding agency requirements, and appropriate accounting protocol and procedures; advises and assists researchers and administrators in grant budgeting, and/or cost sharing requirements, and the use of associated data management and reporting systems and processes.
  3. Develops and maintains specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information; creates and distributes standard and special reports, studies, summaries, and analyses, as required.
  4. Provides advice and guidance to researchers and administrators on the application of grant funding policies, regulations, and procedures; serves as liaison between the university and funding agencies on various issues pertaining to proposals, awards, and/or budgets.
  5. Guides and facilitates the research of funding opportunities for the activities of the unit; maintains data on funding sources and a library of agency policies, procedures, and documentation.
  6. Maintains currency of knowledge of grant funding policies, regulations, and procedures; disseminates and/or presents changes to departments and advises on the implementation of changes, and on the impact of changes on funded operations.
  7. Coordinates, schedules, and facilitates related operational activities and events for the organization, as appropriate to the objectives of the position.
  8. Leads, coordinates, and/or provides support to lower level technical and/or support staff on a project basis, as appropriate to the position.
  9. May provide advice and guidance to researchers and administrators with program planning and priorities in order to meet the requirements of the grant.
  10. May assist with the publication and dissemination of information on the grant in keeping with guidelines from the granting agency.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of personal computers and related software applications.
  • Knowledge of current developments/trends in area of expertise.
  • Ability to communicate effectively, both orally and in writing.
  • Database management skills.
  • Skill in organizing resources and establishing priorities.
  • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Knowledge of grant funding policies and procedures and applicable local, state, federal and university regulations.
  • Knowledge of federal, state and/or community funding sources and mechanisms.
  • Ability to lead projects and delegate work.
  • Knowledge of restricted fund accounting principles, procedures, and standards.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017