Position Classification Description

Position Class Code / Title: A2028 / Real Estate Associate
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 11

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.

Summary

Assists in the execution of various university real estate matters of the department or its business or service units including property management, leasing, real property acquisition, facilities construction oversight, site planning and development, scheduling, and marketing. Assists with financial and fiscal reporting activities of the business or service unit. Maintains systems and databases related to real estate records and legal documents. Assists in the completion of real estate matters as a member of the real estate business or service team. Ensures compliance with institutional plans, policies, and directives.

Duties and Responsibilities

  1. Assist in the development and establishment of relevant policies and objectives consistent with those of the department to ensure efficient operation of the business or service unit.
  2. Assists with the property management of multiple buildings including services contracts, maintenance, and repairs.
  3. Assists with the preparation of leases, including amendments and renewals, and other real property legal documents in conformance with University requirements and standards.
  4. Assists with interpreting market and financial data and provides analysis in support of the department's property management, leasing, and/or real property acquisition functions.
  5. Assists with the database and financial reporting functions for the assigned department business unit, including database entries and the preparation of regularly scheduled reports for senior real estate department management.
  6. Coordinates the use of department-managed revenue generating facilities for meetings, conferences, special events, and short-term or temporary occupancies.
  7. Maintains property files and appropriate records of University owned Real Estate, including property ownership files, deeds, leases, easements, and related documents.
  8. Performs on-going market research to provide senior real estate management with current information regarding listings of ewL property adjacent to the university.
  9. Participates in the marketing of real estate projects, as applicable, including maintaining good tenant relations, preparing marketing materials, and assisting with written, electronic, and oral presentations to business, industry, community, and government.
  10. Participates in representing the unit in interactions with various institutional divisions to insure consistent delivery of internal support services. Coordinates the activities of internal services and outside vendors, contractors, and suppliers.
  11. Assists and participates in the development of overall policies, objectives, and short- and long-range plans; develops and implements projects and programs to assist in the accomplishment of established goals.
  12. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 2 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in organizing resources and establishing priorities.
  • Knowledge of organizational structure, workflow, and operating procedures.
  • Ability to foster a cooperative work environment.
  • Ability to analyze and interpret the needs of customers and offer appropriate solutions.
  • Knowledge of marketing strategies, processes, and available resources.
  • Knowledge of real estate, property management, development, and construction principles and techniques.
  • Ability to review and evaluate contractor proposals and bids.
  • Ability to summarize data, draw conclusions and inferences, and prepare reports and/or presentations.
  • Ability to perform complex tasks and to manage multiple projects.
  • Knowledge of business practices and procedures.
  • Advanced verbal and written communication skills and the ability to present effectively to small and large groups.
  • Strong interpersonal and community relations skills and the ability to work effectively within a diverse community.
  • Research, analytical, and critical thinking skills.
  • Skill in the use of personal computers and related software applications.

Distinguishing Characteristics

    a) Assists and coordinates the preparation of leasing and other real property legal documents; b) Coordinates use of department-managed revenue generating facilities that include meeting rooms and short-term or temporary occupancies; c) Assists and participates in the marketing of real estate projects; d) Assists with property management of multiple buildings that include service contracts, maintenance and repairs.

Conditions of Employment

  • Successful candidate must possess a current NM Real Estate Associate Broker or Qualifying Broker License OR must obtain such licensure within 12 months of date of hire.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: