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Position Classification Description

Position Class Code / Title: A1013 / Med Transcriptionist
Recruitment Tier: Tier 1
FLSA: Non-Exempt
Grade: 06

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


Transcribes medical information from tape or written text using a computer and proofreads finished documents for accuracy and completeness. Distributes and files reports according to established procedures.

Duties and Responsibilities

  1. Transcribes and edits recorded or written material, including operative reports, discharge summaries, patient history and examinations, physician letters and notes, and pharmacy, rehabilitation, autopsy, and x-ray reports.
  2. Verifies accuracy of patient information such as name and identification number; verifies accuracy of transcription for correct punctuation, grammar, and spelling.
  3. Maintains logs of medical procedures, incoming dictation, and transcription records.
  4. Sorts, copies, prepares, assembles, and files records and charts.
  5. Distributes and collects dictation and transcribed reports; follows up on physicians' missing and/or late dictation.
  6. Performs quality assurance documentation.
  7. May maintain disk and disk back up system; may order supplies and report equipment operational problems.
  8. May collect, tabulate, and generate reports on statistical data, as appropriate.
  9. May assist with telephone coverage.
  10. May take minutes of transcription department meetings.
  11. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Ability to follow routine verbal and written instructions.
  • Knowledge of medical terminology.
  • Records maintenance skills.
  • Transcription skills.
  • Ability to document work in progress.
  • Skill in the use of operating basic office equipment.
  • Ability to read, sort, check, count, and verify numbers.

Distinguishing Characteristics

    Position requires: a) Transcription, verification, and editing of various recorded and/or manuscripted medical reports, documents, and correspondence b) Maintenance of multiple logs and records c) Sorting, filing, copying, and preparation of files, records, and charts d) Collection and distribution of dictation, to include followup of missing and/or late dictation e) Quality assurance of dictation output

Conditions of Employment

  • This position is represented by a labor union and is subject to the terms and conditions of the CWA Collective Bargaining Agreement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/20/2017