Position Classification Description

Position Class Code / Title: A0071 / Course Catalog Specialist
Recruitment Tier: Tier 1
FLSA: Exempt
Grade: 12

This is a description of a Staff Position Classification. It is not an announcement of a position opening. To view descriptions of current openings, please go to UNMJobs and Search Postings to view positions that are currently accepting applications.

The following statements are intended to describe, in broad terms, the general functions and responsibility levels characteristic of positions assigned to this classification. They should not be viewed as an exhaustive list of the specific duties and prerequisites applicable to individual positions that have been so classified.


In support of the Registrar's Office and under general supervision, specializes in the collection, maintenance, and editing of administrative and curriculum data used to produce the University Online Catalog. Ensures all material and content meet established University standards of appearance and content. Serves as a subject matter expert in institutional processes and procedures pertaining to the University Online Catalog and provides advice to constituents regarding its design and use.

Duties and Responsibilities

  1. Collaborates with leadership, faculty, and staff, in the collection, development and management of program data and curriculum workflow for the purpose of creating the University Online Catalog.
  2. Designs and develops project plans, production schedules, and coordinates activities to ensure various deadlines are met.
  3. Ensures all curriculum and program data follow the appropriate review process through academic units, Provost office, other approving university groups, and externally, as required by federal, state and accrediting agencies.
  4. Serves as a subject matter expert on the process and procedures related to the University Online Catalog to internal and external constituents.
  5. Attends Faculty Senate Curriculum Committee meetings, and provides technical and administrative support and guidance on catalog production matters; ensures accurate documentation of final committee determinations.
  6. Provides training and support services to the university for curriculum workflow and catalog updates; troubleshoots and resolves issues arising from errors and conflicts between curriculum and catalog submissions.
  7. Maintains curriculum and course databases, curriculum coding, files and mailing lists; recommends and implements new operating methods to improve data flow, collection, editing, processing and publication.
  8. Edits, proofreads, and produces copy, course descriptions and offerings for publication.
  9. May lead, guide, and train staff/student employees, interns, and/or volunteers performing related work; may participate in the recruitment of volunteers, as appropriate to the area of operation.
  10. Performs miscellaneous job-related duties as assigned.

Minimum Job Requirements

  • Bachelor's degree; at least 3 years of experience directly related to the duties and responsibilities specified.
  • Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Knowledge, Skills and Abilities Required

  • Skill in the use of personal computers and related software applications.
  • Ability to establish, implement and maintain operating goals and objectives.
  • Ability to provide technical advice and information to faculty and staff in area of expertise.
  • Ability to communicate technical information to non-technical personnel.
  • Experience in project planning, leadership and training.
  • Skill in the analysis and re-engineering of systems, processes, and procedures.
  • Skill in organizing resources and establishing priorities.
  • Records maintenance skills to include database development and management.
  • Ability to develop, evaluate, and edit the content, structure, and format of a range of written materials.
  • Advanced verbal and written communication skills.
  • Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
  • Ability to interpret and communicate policies, regulations, and procedures to students, faculty and staff.
  • Skill in developing policy and procedure documentation.
  • Ability to evaluate and edit the content, structure, and format of a range of data.
  • Ability to provide technical guidance and training to end users.

Conditions of Employment

  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Working Conditions and Physical Effort

  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.
  • Work is normally performed in a typical interior/office work environment.

The University of New Mexico provides all training required by OSHA to ensure employee safety.

Revised Date: 03/21/2021